Administrative Assistant

Patriot Environmental Services, Inc.•McClellan Park, CA

13d•$22 - $28

About The Position

The Administrative Assistant provides administrative and operational support to ensure efficient daily operations of the corporate office. The role supports document management, office operations, mail distribution, employee onboarding, meetings, events, inventory, and vendor coordination. It reports to the Area Administrative Manager. The position operates in an office environment and includes frequent walking throughout the office to fulfill operational needs, as well as occasional lifting of up to 30 pounds. The pay range is $22.21–$28.27 hourly.

Requirements

Experience performing tasks that require a high degree of accuracy and follow-through to completion.
Experience prioritizing tasks and meeting deadlines.
Experience communicating effectively, both verbally and in writing, organizing tasks, and managing time to meet deadlines.
Intermediate-level skills in Microsoft Outlook, Word, Excel, and PowerPoint.

Nice To Haves

High school diploma or GED preferred.

Responsibilities

Provide administrative and operational support to maintain efficient office operations.
Organize, index, and maintain physical and digital records.
Update and maintain office documentation, including seating charts, SOPs, and tracking spreadsheets.
Distribute mail and packages, handling sensitive documents accurately.
Cover reception as needed on a daily basis.
Support employee onboarding through office tours, name tags, seating coordination, and welcome communications.
Help coordinate meetings, catering, and office events, including room setup.
Monitor inventory, place supply orders, and receive and verify deliveries.
Coordinate with vendors and assist with invoices and order documentation.
Maintain the organization, cleanliness, and functionality of shared office spaces.
Perform other reasonable directives, responsibilities, and activities as assigned.