Administrative Assistant

The Arc Lexington • Oppenheim, NY

4d

About The Position

The Administrative Assistant helps keep Day Habilitation Services organized and running smoothly by supporting Day Habilitation leadership and handling the administrative details that keep programs moving. The role coordinates meetings, maintains records, prepares documents, and follows up on outstanding items, helping teams focus on supporting people with intellectual and developmental disabilities to lead meaningful lives.

The position also supports daily operational needs and program processes, including coordinating supplies and equipment, communicating with agency departments and outside contacts, assisting with incident-reporting documentation, and supporting respite services through scheduling, record preparation, and service tracking. The position offers a full-time, Monday–Friday schedule.

Requirements

• High school diploma or GED.
• At least three years of related experience as a secretary or administrative assistant.
• Proficiency in word processing, data entry, and general computer applications.
• Strong attention to detail and interpersonal skills.
• Ability to manage competing priorities and handle sensitive information confidentially.

Nice To Haves

• Additional education in office administration, secretarial sciences, or business administration.

Responsibilities

• Prepare correspondence, reports, and meeting minutes for Day Habilitation leadership.
• Schedule appointments and meetings and follow up on outstanding items.
• Maintain confidential files and review administrative documents, including time sheets, purchase requisitions, leave requests, and travel vouchers.
• Order and track supplies and equipment.
• Communicate with agency departments and outside contacts and help resolve administrative concerns.
• Support incident-reporting documentation.
• Support respite services through scheduling, record preparation, and service tracking.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED