Sr. Administrative Assistant

U.S. Bank • Minneapolis, MN

1d • Onsite

About The Position

The Executive Administrative Assistant provides high-level administrative support to senior business leaders, helping ensure efficient day-to-day operations, effective executive communication, and seamless coordination across internal and external stakeholders. This role requires exceptional judgment, discretion, attention to detail, and the ability to manage competing priorities in a fast-paced, high-pressure environment.

Requirements

• High school diploma or equivalent
• Typically five or more years of experience in administrative and support staff activities.
• Proven experience providing administrative support to senior leaders, executives, or comparable business leadership roles.
• Expert knowledge of Microsoft 365 products, including Microsoft Teams, Outlook, PowerPoint, Word, and related collaboration tools.
• Demonstrated ability to manage complex calendars, meeting logistics, travel arrangements, and expense reporting processes.
• Strong proficiency creating, formatting, editing, and coordinating PowerPoint presentations and executive-level materials.
• Experience planning meetings, events, offsites, or other business gatherings with multiple stakeholders and moving parts.
• Ability to work effectively in high-pressure situations while maintaining composure, professionalism, and sound judgment.
• Exceptional written and verbal communication skills, with the ability to communicate clearly, tactfully, and professionally across all levels of the organization.
• Strong attention to detail and commitment to accuracy, follow-through, and quality execution.
• High degree of discretion and integrity when managing confidential, sensitive, or business-critical information.
• Excellent organizational and time-management skills, with the ability to prioritize competing demands and meet deadlines.
• Proactive problem-solving mindset with the ability to anticipate needs, remove obstacles, and keep work moving forward.
• Strong interpersonal skills and ability to build trusted working relationships with leaders, peers, stakeholders, and external contacts.
• Flexibility and adaptability in a fast-paced environment with shifting priorities and urgent requests.

Nice To Haves

• Executive presence and the ability to represent senior leaders professionally in written, verbal, and in-person interactions.
• Strong business acumen and ability to understand priorities, anticipate leader needs, and connect work to broader business objectives.
• Comfort working independently with minimal supervision while knowing when to escalate issues or seek guidance.
• Ability to manage multiple leaders, stakeholders, deadlines, and deliverables with consistency and reliability.
• Knowledge and experience with AI apps (e.g. Copilot)

Responsibilities

• Manage complex calendars for senior business leaders, including prioritizing requests, resolving scheduling conflicts, and ensuring leaders are prepared for meetings and commitments.
• Coordinate, schedule, and support meetings, including preparing agendas, gathering materials, confirming attendees, managing logistics, and documenting follow-up items as needed.
• Host and facilitate Microsoft Teams meetings, including setting up meeting links, managing participant access, supporting presentations, and troubleshooting basic meeting needs.
• Book domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, and related logistics in alignment with company policies.
• Prepare, submit, and track expense reports accurately and timely, ensuring appropriate documentation, receipts, coding, and approvals.
• Plan and coordinate business events, leadership meetings, offsites, team gatherings, and other activities, including venue coordination, catering, communications, materials, and day-of execution.
• Prepare, edit, and coordinate PowerPoint presentations and related content for meetings, business reviews, leadership updates, and executive communications.
• Coordinate content from multiple contributors, ensuring materials are complete, accurate, well-organized, and delivered on deadline.
• Manage office supply needs, including ordering, inventory monitoring, vendor coordination, and ensuring the workspace is appropriately equipped.
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
• Serve as a reliable point of contact for internal partners, external stakeholders, and other administrative professionals.
• Support special projects and ad hoc requests that improve executive effectiveness, team coordination, and business operations.

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED