Administrative Assistant

HUB International•Rockville, MD

4d•$16 - $24•Onsite

About The Position

HUB International is hiring an Administrative Assistant for its Mid-Atlantic region. The position is based in the Rockville, Maryland office and will float between offices as needed, primarily supporting the Annapolis, Ellicott City, and Alexandria locations. The role provides customer service to staff and clients, administrative support to the team, and helps strengthen client relationships. The Administrative Assistant supports daily office operations and departments through phone and visitor reception, mail and package processing, check processing, office supply management, document preparation, calendar coordination, employee event organization, and other assigned administrative projects. The role requires professional communication and effective working relationships with coworkers, management, clients, and others, as well as compliance with company policies and procedures. The expected pay range is $16.00 to $23.50 per hour. HUB says compensation may vary based on factors including skills, experience, work location, business line, scope, and level. Benefits and programs depend on employment status, role, location, and eligibility.

Requirements

High school diploma or GED.
At least 2 years of related office experience, or an equivalent combination of education and experience.
Proficiency with Microsoft Office Suite, Outlook, and similar computer tools.
Professional appearance and demeanor.
Demonstrated customer service skills.
Ability to manage multiple tasks with competing priorities.
Oral and written communication skills, including the ability to interact effectively with all levels of the organization.

Nice To Haves

Associate degree and/or college degree preferred, but not required.
Bilingual English and Spanish abilities preferred, but not required.

Responsibilities

Answer the multi-line phone system, determine callers’ needs, and direct calls to the appropriate personnel or department in a friendly and professional manner.
Provide callers with addresses, directions, and other requested information.
Greet guests entering the office.
Open and distribute incoming mail and packages.
Collect and prepare outgoing and overnight mail.
Send, receive, and distribute faxes.
Process checks and mail.
Organize employee events.
Assist with reports, numbers, and other assigned work.
Provide administrative support to departments, including printing, filing, photocopying, data entry, scanning, binding, collating, downloading company reports, mail distribution, and mail-outs.
Order, receive, and maintain office supplies, and proactively ensure supplies are available when needed.
Create, update, and print Excel spreadsheets, Word documents, and PowerPoint presentations as assigned.
Maintain calendars for Admin Services, conference rooms, conference calls, and web meetings.
Attend and complete required training sessions or assignments.
Establish and maintain effective professional working relationships with coworkers and all levels of management.
Communicate courteously and professionally with coworkers, management, clients, and others.
Comply with regulations, policies, work procedures, and instructions.
Complete other responsibilities and projects assigned by the Manager.