ADMINISTRATIVE ASSISTANT

VA Ear Nose Throat Associates•Richmond, VA

4d•$25 - $28

About The Position

The Administrative Assistant reports to the Controller and is responsible for credentialing physicians, Audiologists, NPs, PTs, and NAPA employees for the Surgery Center. The role also supports the Controller with assigned projects and recurring administrative and financial tasks.

Requirements

High school diploma or a four-year degree.
Experience in a medical office setting; preferably at least 2 years.
Excellent communication and customer service skills.
Proficiency with Excel, Word, and QuickBooks.
Ability to organize and prioritize tasks effectively.
Ability to read, understand, and follow oral and written instructions.

Nice To Haves

At least 2 years of experience in a medical office setting is preferred.

Responsibilities

Monitor expiration dates for licenses, DEA registrations, BLS/ACLS/PALS certifications, malpractice insurance, and other credentials for Virginia ENT practitioners and NAPA employees working at the VA ENT Surgery Center.
Maintain CAQH records for Virginia ENT practitioners and update them quarterly.
Maintain records in Modio for Virginia ENT practitioners and NAPA employees working at the VA ENT Surgery Centers.
Complete facility and insurance reappointment applications for practitioners on time.
Run case logs in Allscripts for reappointment applications.
Record and maintain continuing medical education credits for ENT physicians and notify them in advance of license renewal about credits still needed.
Maintain accurate and up-to-date records of physician hospital privileges.
Assist the Controller with daily deposit recording by completing a deposit once a week.
Assist the Controller with bank reconciliations: reconcile ENT and ASC operating accounts weekly, and ENT Sweep and Refund accounts monthly.
Assist the Controller with refund checks for ENT and ASC as needed, printing checks through QuickBooks and HST.
Complete the analysis for the Daily Receipts Registration daily.
Assist the Controller and Director of Revenue Cycle Management with projects as needed.
Perform other duties as assigned.