Administrative Assistant

Bechtel•Harrisville, UT

10d•Onsite

About The Position

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and producing reports. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team. This role is supporting multiple Department/Functional (e.g., Engineering, Quality, Safety) Managers and Supervisors. This position is located at the Project Management Office in Ogden, UT, and reports to the Office & Administrative Services (O&AS) Administrative Assistant Supervisor, with day-to-day direction provided by the Managers of the departments/functions this position supports.

Requirements

Requires 2-4 years of related experience.
Must be a US citizen.
Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks
Has intermediate to advanced skills in Microsoft Excel, Outlook, PowerPoint, Word, and other applicable software suites. A skills assessment may be administered to determine proficiency.
Has intermediate to advanced written and verbal communication skills including spelling, grammar, punctuation and proper use of syntax. A skills assessment will be administered to determine proficiency.

Nice To Haves

Ability to obtain a clearance preferred.

Responsibilities

Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
Handles routine and complicated items independently and anticipates problems and changing priorities
Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information
Maintains a file of important matters for the attention upon return
Anticipates changing priorities and problems, alerting the manager as required
Coordinates travel arrangements and travel itineraries
Prepares detailed expense reports using Concur or other expense report software as required
Composes routine correspondence for appropriate signature
Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client’s document management system
Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
Assigns document numbers and enters into Bechtel electronic document management system
May be required to send documents to the client’s document management system
Completes business independently, or refers to other staff, forwards the most important to the senior manager, and follows up to ensure action is taken
Perform other O&AS tasks as required