Administrative Assistant - Career Technical Training

Serrato Corporation • Chicopee, MA

18h • Onsite

About The Position

Performs a variety of clerical and administrative duties to the Career Development Director. This role involves managing communications, producing documents, maintaining schedules, and acting as a liaison between the director and other staff. The position also includes responsibilities related to student management systems, classroom supply inventory, and ensuring compliance with various regulations and company policies. The Administrative Assistant plays a key role in supporting the Career Development Director and contributing to the overall efficiency of the Career Technical Training program.

Requirements

• Proficiency with Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures.
• Skill in operation of variety of office machines.
• High level of communication, interpersonal, and organizational skills.
• Ability to work in fast-paced, deadline-oriented situation.
• One-year secretarial experience required.
• High school diploma or equivalent required.
• Valid State Driver's License

Nice To Haves

• Associates in Business Degree preferred.

Responsibilities

• Receive telephone calls and visitors; handle routine matters personally and route non-routine business to proper staff for consideration.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintain calendar and schedule appointments.
• Attend meetings and prepare and distribute minutes of these meetings.
• Act as liaison between manager or supervisor and other center staff.
• Maintain correspondence control log, receive incoming and outgoing mail and follow-up on dates for action items.
• Arrange meetings and appointments and keep the Career Training Director advised of scheduled appointments and commitments.
• Perform a variety of clerical and administrative duties; preparation of special reports, maintain files and records, statistical data, and make travel arrangements, as required.
• Type correspondence and other materials, maintain and update residential schedules.
• Maintain the student incentive system and performance evaluation scheduling system including preparation of reports, as assigned.
• Schedule students into academic and vocational classes within compliance of the PRH.
• Works towards meeting performance standard goals.
• Follows CDSS plan and Code of Conduct system daily.
• Adheres to required property control policies and procedures.
• Maintains good housekeeping in all areas and complies with safety practices.
• Complies with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP), Serrato policies and procedures, Job Corps notices and bulletins, and Center policies and procedures.
• Maintain accountability of students and property; adhere to safety practices.
• Maintain inventory of classroom supplies.
• Maintain substitute list; schedule substitutes, as needed.
• Helps students become more employable through continuous reinforcement.
• Demonstrates and abides by Serrato Corporation's core values and operating principles.
• Models, mentors, monitors appropriate Career Success Standards.
• Participates in PRH mandated staff training. Failure to participate may result in disciplinary action up to and including termination.
• Performs other duties as assigned.

Benefits

• Paid Short Term / Long Term Disability and Basic Life Insurance.
• Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
• Paid Holidays
• Paid Time Off
• 401(k) retirement plan with company match
• Tuition Reimbursement
• Employee Assistance Counseling Service Programs Available

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED