Part Time Administrative Assistant (PS 13 - Staten Island)

POLICE ATHLETIC LEAGUE INC•New York, NY

13d•$21 - $23•Onsite

About The Position

The Police Athletic League (PAL) of New York City is an independent youth development nonprofit organization serving children and young adults across all five boroughs. PAL operates diverse programs including Head Start, after-school programs, summer day camps, teen centers, college readiness programs, youth employment, and juvenile justice programs. PAL is seeking Administrative Assistants to support out-of-school-time programming and provide excellent customer service. These roles will be key members of the leadership team, directly reporting to the Elementary or Middle School Director. Administrative Assistants are crucial for maintaining program quality by supporting frontline staff, Site Leadership, and PAL Headquarters in implementing back-office procedures. Familiarity with SACC regulations and DYCD funding requirements is a plus. Ideal candidates are dedicated to learning and implementing best practices in youth development, supporting youth, staff, and community initiatives, and possess excellent communication and listening skills.

Requirements

A minimum of sixty credits towards a degree from an accredited college or university in administration or human resources.
A minimum of 5 years of paid work experience in a non-profit youth or social service agency in an administrative or managerial capacity.
Open to learning and growing; expected to integrate mental health, SEL, and special needs inclusion skills into programming.
Microsoft office skills are required.
Strong verbal and written communication skills.
Ability to work collaboratively.
Able to travel to any PAL location in the 5 Boroughs (for Professional Development days).
Available for training opportunities outside of program hours.

Nice To Haves

Familiarity with SACC regulations and DYCD funding requirements.
Bi-lingual in Spanish, French, or Chinese.

Responsibilities

Foster social and emotional competencies and mental and physical well-being in a safe, welcoming, inclusive, and nurturing environment.
Plan and implement an efficient enrollment process that meets PAL’s target enrollment by established deadlines.
Create and maintain participant files aligned with SACC standards, including medical needs, IEPs, support plans, and logs.
Ensure part-time staff are aware of students with IEPs, share developed support plans, and track logs.
Enter attendance into PAL databases accurately and within established deadlines.
Answer questions from parents and staff.
Coordinate with the Principal, Director, Regional Director, and Headquarters to ensure timely communication of important program data (calendars, registration numbers, etc.).
Ensure program office procedures align with PAL’s strategic objectives, policies, agency programming calendar, SACC regulations, and contractual obligations of funding sources.
Respond appropriately to time-sensitive mental health needs such as suicide prevention, grief, and loss.
Provide referrals to appropriate mental health services as needed.
Lead compliance processes for new PAL hires.
Order, secure, and manage office supplies and equipment.