Administrative Assistant

City of Lubbock • 1314 Avenue K Lubbock, TX

11d • Onsite

About The Position

Performs a wide variety of difficult clerical and secretarial duties.

Requirements

• Completion of a high school diploma or the equivalent with an additional three to six years of increasingly responsible secretarial experience.
• Valid Current Driver's License
• Knowledge of office practices and procedures.
• Knowledge of the organization, function, and policies of the department.
• General knowledge of municipal government organization and services.
• Knowledge of personnel and financial recordkeeping.
• Knowledge of computer principles and procedures.
• Knowledge of proper public contact and telephone etiquette.
• Ability to spell and use correct grammar.
• Ability to prioritize and schedule work to meet deadlines.
• Ability to transcribe material from a dictaphone system.
• Ability to communicate effectively with others.
• Ability to work independently in the absence of specific instructions.
• Ability to prepare accurate payroll and financial records.
• Ability to perform computer/word processing functions.

Responsibilities

• Compose and type letters, reports, and memos from rough drafts, verbal instructions, or notes.
• Utilize a variety of computer software to produce documents which may include or incorporate text, tables, and graphics.
• Take and transcribe minutes from various meetings.
• Greet visitors by phone and in person and ascertain nature of business, provide assistance or referral, and explain policies and procedures.
• Schedule appointments and maintain a calendar.
• Open, review, and route mail according to contents.
• Arrange conferences and meetings by compiling agendas and support materials, distributing materials, and set-up meeting room and refreshments.
• Make travel arrangements and reservations.
• Maintain department files and records.
• Compile information from records and prepare reports.
• Prepare vouchers to pay department expenses, maintain office supplies, maintain a cash fund.
• Prepare and maintain personnel records including personnel action forms and timesheets, prepare and submit records required for payroll processing, review payroll records for accuracy and compliance with policies, input time records for biweekly payroll.
• Review and proofread correspondence, memos, and reports to ensure accuracy and correctness.
• Perform related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED