Administrative Assistant

Texas Instruments • Dallas, TX

4d

About The Position

Texas Instruments is seeking an experienced Administrative Assistant to provide administrative support for a senior leader. The role includes collecting and preparing information for executive staff discussions and meetings with outside individuals, and making high-level contacts on sensitive matters inside and outside the company. It requires in-depth knowledge of company operations, policies, and procedures, along with discretion, strong organization, and the ability to anticipate needs. The position is highly visible to executive management and contributes to a detail-oriented team focused on urgency and results.

Requirements

• High school diploma or GED.
• At least 5 years of relevant experience, including project or program management, event planning, schedule coordination, and coordinating international and domestic travel for leaders.
• Expertise with Microsoft Office productivity tools, including Outlook, Word, PowerPoint, and Excel, as well as SharePoint and SAP.

Nice To Haves

• At least 2 years of experience supporting senior managers with global teams.
• Curiosity about the business and ability to learn quickly.
• Ability to work independently and take initiative while staying aligned with business-leader expectations.
• Ability to work effectively in a fast-paced, rapidly changing environment.
• Ability to establish strong relationships with key internal and external stakeholders.
• Strong verbal and written communication skills.
• Ability to quickly learn new systems and processes.
• Demonstrated strong interpersonal, analytical, and problem-solving skills.
• Ability to work in teams and collaborate effectively with people in different functions.
• Initiative and a results-driven approach.
• Strong time-management skills that enable on-time project delivery.

Responsibilities

• Serve as the primary point of contact for internal and external communications on behalf of the executive.
• Manage a complex, dynamic calendar and prioritize critical meetings and engagements.
• Coordinate domestic and international travel.
• Prepare and edit correspondence, presentations, and reports.
• Organize meetings, employee celebrations, and strategic planning sessions.
• Manage confidential and sensitive information with discretion.
• Oversee special projects and initiatives as needed.
• Coordinate the office area and maintain a professional working environment.
• Plan and execute events and meetings for the leadership team.
• Anticipate the executive’s needs and proactively resolve potential issues.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED