Administrative Assistant to the Superintendent & Assistant Chief Officer of Curriculum & Leadership

Town of Greenwich•Greenwich, CT

22h•Onsite

About The Position

Provides administrative and operational support to the Superintendent of Schools and the Assistant Chief Officer of Curriculum and Leadership. Preference will be given to current Town of Greenwich employees who are members of GMEA.

Requirements

Associate’s degree, plus three (3) years of progressively responsible administrative support experience, preferably in a public school district, government agency, or executive office environment.
Demonstrated ability to communicate effectively, both orally and in writing.
Demonstrated ability to manage multiple priorities and perform effectively in a fast-paced environment.
Demonstrated proficiency in Microsoft Office Suite, Google Workspace, financial management systems, and web-based content management systems.
Demonstrated ability to exercise independent judgement, solve problems, and make sound administrative decisions.
Demonstrated ability to maintain confidentiality and appropriately handle sensitive information.
Demonstrated ability to maintain financial records and process purchasing and payment transactions accurately.
Demonstrated ability to establish and maintain effective working relationships with administrators, employees, parents, community members and public officials.

Nice To Haves

Preference will be given to current Town of Greenwich employees who are members of GMEA.

Responsibilities

Oversees calendar management, meeting coordination, travel arrangements, correspondence, and preparation of reports and presentations.
Serves as the primary point of contact for the Superintendent’s Office, responding to inquiries from employees, parents, students, community members, government agencies, and other stakeholders.
Resolves routine matters independently and refers issues to appropriate personnel as necessary.
Administers the District’s Freedom of Information (FOI) request process, including receiving, tracking, processing, and maintaining records of requests and responses in accordance with applicable laws, regulations and District procedures.
Coordinates meetings, professional learning activities, leadership team meetings and special events, including scheduling, logistics, agendas, materials and minutes.
Coordinates district communications and information management activities.
Assists with the preparation, review, distribution, and maintenance of district communications, announcements, memoranda, reports, and related materials.
Develops, maintains, and distributes the annual district calendar and communicates revisions, schedules, events, and important dates to appropriate stakeholders.
Serves as central point of contact during emergencies and urgent situations.
Ensures timely communication of critical information to District leadership and assists with emergency response coordination as directed.
Processes purchase orders, invoices, payment requests, including summer school orders as requested, and other financial transactions for the Superintendent’s Office and the Office of Curriculum and Leadership.
Assists with budget monitoring and maintains accurate financial records.
Coordinates employment posting activities and hiring-related communications in collaboration with Human Resources.
Maintains confidential records, files, and sensitive information in accordance with district policies and applicable laws.
Coordinates purchasing of office supplies, instructional materials, professional development resources, and other approved expenditures.
Performs other related duties as assigned.
Supports Town policies and philosophies.