Administrative Assistant to the Medical Officer of Health

Regional Municipality of Peel

3d • Hybrid

About The Position

Reporting directly to the Medical Officer of Health (MOH), this highly visible and fast-paced role provides confidential executive administrative support within the Office of the Medical Officer of Health. As a trusted partner to the MOH, you will coordinate executive priorities, manage complex schedules, support strategic initiatives, and ensure the efficient flow of information across the organization. You will interact regularly with senior leaders, elected officials, physicians, healthcare partners, government representatives, and community stakeholders. The ideal candidate brings strong political acuity, exceptional judgment, and the ability to independently triage issues, problem-solve, and respond to competing priorities in a dynamic environment.

Requirements

• Post-secondary education in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience.
• Minimum three (3) years of progressive administrative support experience, preferably supporting senior leaders or executives.
• Experience supporting a healthcare executive within a public health, hospital, healthcare, or broader health system environment is strongly preferred.
• Strong political acuity and ability to manage sensitive, confidential, and high-profile matters.
• Demonstrated ability to independently triage issues, assess urgency, problem-solve, and respond effectively to emerging priorities.
• Exceptional organizational, communication, customer service, and relationship-management skills.
• Proficiency with Microsoft 365 tools including SharePoint, Teams, Lists, Loop, and Copilot.
• Proven ability to manage multiple priorities and deadlines in a fast-paced executive environment.
• Excellent judgment, professionalism, discretion, and attention to detail.
• Ability to work independently and collaboratively while anticipating needs and taking initiative.

Nice To Haves

• Experience in public health, healthcare, hospital, government, or broader public sector environments.
• Knowledge of PHIPA, FIPPA, and Ontario Public Health Standards.
• Knowledge of information management and records administration.
• Experience leveraging AI tools to enhance productivity and workflow efficiency.

Responsibilities

• Provide confidential administrative and executive support to the Medical Officer of Health.
• Manage complex calendars, meetings, schedules, correspondence, and competing priorities.
• Coordinate reports, briefing materials, presentations, agendas, minutes, and follow-up actions.
• Manage the flow of information, documentation, requests, and communications to and from the MOH office.
• Respond to inquiries and collaborate with internal and external stakeholders with professionalism and discretion.
• Conduct research and support special projects and public health initiatives.
• Coordinate travel, conferences, meetings, and stakeholder engagements.
• Maintain records, filing systems, and confidential information.
• Provide administrative support across the Office of the Medical Officer of Health as required.
• Demonstrate a commitment to diversity, equity, inclusion, and belonging.

Benefits

• Comprehensive Health, Dental, Vision benefit plan including psychological health, effective start date
• Automatic enrolment into OMERS pension plan
• Accrue Vacation on a monthly basis starting at 3 weeks per annum
• 3 Paid personal days and floating holidays
• Flexible hours supporting your wellness and wellbeing
• Annual performance review and merit increases based on performance
• Supportive leadership and a culture of respect and inclusion
• Access to tuition reimbursement and learning and development resources
• The opportunity to make a meaningful impact on the health and well-being of Peel residents

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree