Chief of Staff to the Chief Administrative Officer

City of New York • New York, NY

1d • $170,000 - $200,000 • Onsite

About The Position

The New York City Department of Transportation (DOT) provides for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and maintains and enhances the transportation infrastructure crucial to the economic vitality and quality of life of City residents. DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment. The Chief of Staff to the Chief Administrative Officer plays a key role in managing and overseeing the administrative divisions critical to helping NYCDOT achieve its mission. These include Human Resources & Facilities Management; Budget and Capital Program Management; Agency Chief Contracting Officer; Federal & State Grants Administration; Fiscal Affairs; Information, Technology, and Telecommunications; Analytics and Performance Management; and the Auditor General. Working closely with the Commissioner’s and First Deputy Commissioner’s teams, the Chief of Staff to the Chief Administrative Officer will help advance agency priorities and troubleshoot issues as they arise. The Chief of Staff will be responsible for meeting planning and management, notetaking, and following up on agreed upon tasks. This individual will draft and edit high level memos, correspondence, reports, and PowerPoint presentations for diverse audiences, and serve as a liaison to other City agencies and City Hall. This position requires the ability to exercise good judgement on when to elevate issues and use confidentiality.

Requirements

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.
• A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
• An associate degree or completion of 60 semester credits from an accredited college and six years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
• A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and eight years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
• A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

Responsibilities

• Meeting planning and management
• Notetaking
• Following up on agreed upon tasks
• Drafting and editing high level memos, correspondence, reports, and PowerPoint presentations for diverse audiences
• Serving as a liaison to other City agencies and City Hall
• Managing and overseeing administrative divisions
• Advancing agency priorities
• Troubleshooting issues as they arise
• Exercising good judgment on when to elevate issues and use confidentiality

What This Job Offers

• Job Type: Full-time
• Career Level: Manager