Administrative Assistant to the Principal (2026-2027)

Flagstaff Unified School District•Flagstaff, AZ

2d•Onsite

About The Position

The Administrative Assistant to the Principal serves as an operational partner to the Principal and school leadership team at Mount Elden Middle School. The role coordinates school operations, systems, timelines, communications, and logistical needs, providing independent administrative support so the Principal can focus on instructional leadership, staff development, student support, school culture, family engagement, and improvement. The employee anticipates operational needs, manages follow-through, maintains confidentiality, and uses judgment to resolve matters independently or determine when Principal or District involvement is needed. This 12-month position is scheduled for 40 hours per week, Monday through Friday, with hours to be determined. The hourly rate is $20.50–$21.25, depending on experience. Medical, dental, vision, and life insurance benefits, as well as Arizona State Retirement System participation, are offered. Employment offers are contingent upon funding.

Requirements

Submit a complete online application, including education information and complete work history; incomplete applications will be returned.
All employees are subject to a criminal background check.

Responsibilities

Provide administrative support to the Principal and school leadership team, including managing calendars, scheduling meetings and observations, preparing materials, maintaining documentation, and coordinating follow-up.
Anticipate operational needs, monitor deadlines and recurring responsibilities, and manage assigned projects from planning through completion.
Serve as a professional point of contact for students, families, staff, District personnel, and community members; resolve questions when appropriate and coordinate with others as needed.
Coordinate student enrollment, onboarding, class placement, student records, report cards, and related processes using District systems such as Synergy.
Support balanced class placement in coordination with grade-level teams and student support personnel, taking academic, special education, behavioral, and other student needs into account.
Support staff operations, including onboarding logistics, student teacher placements, volunteer processes, staff evaluation schedules, payroll and timekeeping for designated employees, substitute documentation, and stipend processes.
Coordinate field trip transportation, bus evacuation drills, facility use, school events, assemblies, picture days, family events, and other campus activities.
Support purchasing and fiscal processes, including purchase orders, PCard transactions, invoices, reconciliations, designated school funds, and related documentation.
Coordinate family engagement activities, including event logistics, communications, materials, purchasing, and required documentation in partnership with school leadership and staff.
Coordinate building operations and facilities needs, including work orders, maintenance, badge access, furniture and warehouse requests, safety concerns, and fire marshal corrective actions.
Support school compliance and employee-related processes, including workers’ compensation documentation, medical backup procedures, required training, and other District requirements.
Monitor communication channels and systems, organize information requiring action, and ensure timely follow-up with staff, families, District departments, and community partners.
Maintain accurate and confidential student, employee, financial, and school records in accordance with District policies and procedures.
Use and maintain District systems and technology platforms to support school operations and keep information accurate and up to date.
Prioritize multiple responsibilities, competing demands, and deadlines while maintaining accuracy, professionalism, and customer service.
Exercise independent judgment, problem-solving, and discretion to determine next steps and when issues should be escalated to the Principal or a District department.
Perform other duties as assigned.