Administrative Assistant to the HS Principal

Jupiter Christian School•Jupiter, FL

About The Position

The Administrative Assistant to the High School Principal provides clerical and administrative support to the high school principal. This is a full-time, year-round, exempt staff position serving in a non-instructional area of Jupiter Christian School. The role requires a spiritually sensitive individual who understands and supports the school’s mission and philosophy, serves as a Christian role model, and demonstrates sound judgment, dignity, respect, and Christian living. The position also requires strong communication skills, appropriate handling of confidential information, and a courteous, professional, respectful, and integrity-focused approach in all situations.

Requirements

High school diploma.
Work experience related to the job requirements.
Clear testimony of personal faith in Jesus Christ as Savior.
Active membership and involvement in a local church.
Ability to communicate well with various types of people.
Ability to handle confidential information appropriately.
Courteous, professional, and respectful attitude, with integrity in all situations.
Commitment to the school’s mission and philosophy and ability to serve as a Christian role model.

Nice To Haves

College degree preferred.

Responsibilities

Provide support and clerical assistance to the high school principal.
Manage the principal’s appointments, meetings, phone calls, letters, emails, and daily calendar.
Draft correspondence for the principal’s approval and publish mass emails and information to parents as directed.
Maintain receipts and reconcile the principal’s monthly expense accounts.
Cover classes when substitutes or faculty are unavailable.
Help plan and facilitate Back-to-School Orientations, Curriculum Night, and Parent/Teacher Conferences.
Assist with planning R.E.A.C.H. Week enrichment experiences, developing print materials and brochures, and tracking registrations.
Assist the high school assistant principal with exam schedules and coordinate student study halls.
Help plan and facilitate spring high school Academic Awards.
Assist with coordinating and publishing the high school Summer Reading and Supply List.
Publish the weekly planner for faculty and staff by gathering and tracking field trips, outings, and upcoming events.
Gather and publish daily announcements for faculty and students in grades 9–12, including sports, early dismissals, safety drills, club announcements, and faculty announcements.
Assist the principal with hiring processes using school protocols, including preparing folders, monitoring checklists, and scheduling interviews.
Maintain the high school public drive folder with documents for faculty and staff.
Assist with gathering curriculum inventory and ordering curriculum and subscriptions for the upcoming school year.
Work with the principal and Facilities to monitor classroom furniture inventory and needs and assist with purchasing.
Work with the Director of Communication on weekly e-newsletter and website content.
Provide cafeteria coverage when faculty or administrators are unavailable.
Attend faculty meetings and assist as directed.
Collect principals’ mail from the workroom daily.
Maintain confidentiality regarding school matters and personal and professional information.
Provide ad hoc support to the Guidance department.