Administrative Assistant Sr

Donaldson • Bloomington, MN

4d • $25 - $33 • Onsite

About The Position

Donaldson is seeking a Senior Administrative Assistant to perform advanced and diverse administrative duties, some of which may be confidential, for the VP of Mobile Solutions. The role provides dedicated coordination and strategic support for an executive and associated teams, collaborating with them to understand shifting priorities. The position requires working on-site at Donaldson’s Bloomington, Minnesota office.

Requirements

• High school diploma.
• At least 3 years of applicable work experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office applications such as Outlook, SharePoint, Word, Excel, PowerPoint, and OneNote, with a commitment to keeping skills current and developing them continuously.
• Experience managing calendars, coordinating meetings, and arranging travel.
• Strong attention to detail and organizational skills.
• A proven track record of maintaining integrity and confidentiality.

Nice To Haves

• Experience supporting multiple leaders.
• Experience with trade show coordination and event planning.
• Experience supporting new-hire onboarding, partnering with training teams, scheduling introductions, and related activities.

Responsibilities

• Provide dedicated coordination and strategic support for an executive and associated teams, working collaboratively to understand shifting priorities.
• Coordinate in-person and virtual meetings and special events, including logistics, agendas, meeting support and minutes, meals, electronic platforms and AV, travel, and facility or venue scheduling.
• Collect, compile, and analyze moderately complex data and information for management decision-making, reports, or presentation materials.
• Organize and manage leadership team calendars and respond to routine communications on behalf of the executive.
• Manage expense reporting for the leadership team.
• Prepare routine and ad hoc correspondence, prepare reports, and manage special projects as directed.
• Manage office supplies, including ordering and inventory control.
• Organize and manage distribution lists and organization charts.
• Assist with and support coordination and onboarding of new employees.
• Develop strong networks and partnerships, collaborate with teammates, and help move business processes forward.
• Professionally represent Donaldson as an administrative liaison with people outside the company.

Benefits

• Health benefits
• Retirement plan (401k)
• Paid time away
• Paid leaves, including paid parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED