Administrative Assistant, Senior

Blue Cross and Blue Shield of Kansas City • Baltimore, MO

13h

About The Position

Under minimal supervision, performs administrative duties for a senior executive staff member and other leadership of the department, including but not limited to managing schedules, arranging appointments, travel, meetings, and conference calls, and creating presentations, spreadsheets, documents in Microsoft Word, Excel and PowerPoint. May help with project coordination details.

Requirements

• High School diploma
• 5 years of direct experience including work of a highly responsible and confidential nature for a member of management; or any combination of education and experience providing the types and levels of knowledge, skills, and abilities required by the job
• 5 years of experience utilizing Microsoft Windows and intermediate to advance functions of Microsoft Word, Excel, and PowerPoint
• 5 years of experience presenting information in one-on-one and small group situations to customers, clients, other executives, board members, and other employees of the organization as well as executives and contacts from outside the company
• 5 years of experience writing reports, business correspondence, and procedure manuals
• For employees required to travel, a valid DL is required, and a motor vehicle record check will be required as a condition of employment upon hire and on an annual basis.

Nice To Haves

• Associate’s Degree in Business, Office Administration, or related field
• 8 years' related experience including work of a highly responsible and confidential nature for a member of management

Responsibilities

• Manages calendar and scheduling of appointments, including needed logistical arrangements.
• Uses discretion to prioritize meetings based on executive’s requirements.
• Creates presentations, spreadsheets and written correspondence as necessary to support business outcomes.
• Acts as liaison between executive and all other contacts, including other executives (internal and external), divisional managers, board members, government officials, brokers, providers, and plan members.
• Facilitates communication to and from executive by staying informed of divisional, company and other relevant issues, including opening and prioritizing correspondence and screening phone calls.
• Creates and maintains files and tracks critical information for department leadership team.
• Prepares divisional budget variance report and prepares divisional budget submission.
• Assists with department-related events.
• Arranges travel plans for executive and/or other staff members.
• Prepares expense reports and travel reports.
• Completes special projects as assigned.

Benefits

• Highly competitive total rewards package, including comprehensive medical, dental and vision benefits
• 401(k) plan that both the employee and employer contribute
• Annual incentive bonus plan based on company achievement of goals
• Time away from work including paid holidays, paid time off and volunteer time off
• Professional development courses, mentorship opportunities, and tuition reimbursement program
• Paid parental leave and adoption leave with adoption financial assistance
• Employee discount program

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED