Administrative Assistant - Risk

M. J. Electric, LLC•Iron Mountain, MI

About The Position

We are looking for an Administrative Assistant who has a passion for quality construction. This position is responsible for providing broad clerical and administrative support to Risk Department.

Requirements

Basic knowledge of general office procedures and practices
Strong attention to detail and organizational skills
Demonstrated ability in multi-tasking, prioritizing, and data entry
Ability to anticipate and meet the needs of internal and external customers, and respond promptly to support operational needs
Ability to work independently, follow instructions, and meet deadlines
Ability to maintain confidentiality of sensitive department information
Proven communication, organizational, and interpersonal skills
Basic computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat
Willingness to learn insurance, licensing, and subcontract terminology and processes
High School Diploma or Equivalent (Education beyond High School preferred)
1-3 years of general office or administrative support experience preferred; on-the-job training provided
Equivalent combination of education and experience that demonstrates the ability to perform the key responsibilities of this position

Responsibilities

Provide general clerical and administrative support to all Risk Department functions, including insurance and subcontract administration
Assist with data entry and maintenance of department trackers, logs, and databases for certificates of insurance and subcontracts
Prepare, organize, and distribute documents for signature and execution, including subcontracts, certificates, and license applications
Maintain both physical and electronic department records, ensuring documents are accurately labeled and easily retrievable
Monitor upcoming renewal, expiration, and audit deadlines for licenses, insurance certificates, and notify the appropriate administrator
Assist in gathering documentation from subcontractors and vendors to support subcontract, insurance, and Avetta compliance requirements
Respond to routine inquiries, routing calls and emails to the appropriate department team member
Prepare correspondence, reports, spreadsheets, and basic presentations as directed by department staff
Provide backup administrative coverage for department staff during periods of absence
Support special projects, audits, and process improvement initiatives as assigned
Other duties as assigned