Administrative Assistant/Receptionist

Swinerton•Dallas, TX

10d•Onsite

About The Position

To perform a variety of clerical and general office tasks in support of assigned location (i.e. department, project office, etc.). This role involves coordinating and performing division/department support activities, serving as a liaison with other divisions/departments, and providing administrative support such as answering telephones, assisting visitors, and resolving or referring administrative problems and inquiries. The position requires operating a personal computer to compose and edit correspondence, scheduling and coordinating meetings and events, and assisting with problem-solving and project planning. Additionally, the role involves establishing and maintaining files and databases, managing mail, requisitioning supplies, running errands, and maintaining a professional demeanor with clients and employees.

Requirements

High School Diploma or GED
Three years of office/clerical experience or equivalent
Ability to keyboard 50-60 wpm accurately
Word processing and/or data entry skills.
Proficient knowledge of general office procedures and office machines
Proficient in English verbal communication skills, including professional telephone manner
Ability to make administrative/procedural decisions and judgments.
Ability to create, compose, and edit written materials.
Reliability, dependability and flexibility

Responsibilities

Ability to perform all essential duties of Junior Administrative Assistant as needed
Coordinate and perform a range of division/department support activities; serve as a liaison with other divisions/departments.
Provides administrative support for the staff such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.
Operate personal computer to compose and edit correspondence from dictation, verbal direction, or from knowledge of established division/department policies; may prepare, transcribe, compose, type, edit, and distribute correspondence.
Schedule and coordinate meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements.
Assist division/department in problem solving, project planning, and development and execution of stated goals and objectives.
Establish, maintain, and update files, databases, records, and/or other documents.
Sort, screen, review and distribute incoming and outgoing mail; compose, prepare, or ensure timely response to a variety of routine inquiries.
Requisition supplies, printing, maintenance, and other services.
Run miscellaneous errands; pick up deliveries as required or directed.
Maintain professional manner with clients and employees
Complete other responsibilities as assigned