Receptionist / Administrative Assistant

Inviro Engineered Systems • Toronto, ON

3d • CA$18 - CA$23 • Onsite

About The Position

Are you enthusiastic, organized and eager to advance your career? INVIRO is seeking a motivated individual to join our team as a Receptionist and Administrative Assistant. As one of Canada’s leading Mechanical/Electrical Engineering Firms, we take pride in our people and meaningful impact of our work. Working with us means you will join a collaborative, close-knit team, handling diverse and challenging projects where your contributions are valued and professional development is supported. At INVIRO, we pride ourselves on fostering a supportive work environment. Our office, which is Well Health Certified, is designed to promote a safe and healthy atmosphere where every team member can thrive. Joining INVIRO means becoming part of a family that values your contributions and is dedicated to achieving collective excellence. We are excited to see what you bring to our team!

Requirements

• 2+ years of experience as an Administrative Assistant
• Valid driver's license
• Access to a reliable vehicle
• The ability to quickly learn and adapt to a new industry
• Calm and professional demeanor in a fast-paced environment
• Strong interpersonal skills to effectively support clients and customers
• Proficiency in Microsoft Office Suite and other software (MS Word, Excel, PowerPoint, Google Docs, Canva, etc.)
• Comfortable with computers, smartphones, and tablets, and willing to learn new applications
• Strong research skills with the ability to present data clearly and concisely
• Ability to work independently with sound judgement and attention
• Excellent management, time-management, problem-solving, writing, editing, grammatical, organizational, and research skills
• Applicants must be eligible to work in Canada.

Responsibilities

• Answering incoming calls on a multi-line system and direct them to the appropriate team member or department
• Welcome and assist the clients and visitors upon arrival
• Prepare the boardroom for meetings and ensure meeting spaces are ready for use.
• Handle general administrative duties, including filing, scanning and maintaining records.
• Prepare reports and correspondence
• Maintain office organization and assist with light office upkeeps (for e.g. watering plants, keeping the office tidy, etc.)
• Provide support to senior managers such as organizing emails and calendars as required, etc.
• Format documents and create materials using MS Word and Excel, as well as proofread and edit documents
• Assist with personal errands as needed (e.g., drop-off/pick-up dry cleaning, lunch, groceries)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed