Administrative Assistant/Receptionist

CMTA • New York, NY

10d • Onsite

About The Position

CMTA (formerly AMA Group), a Legence company, is seeking a detail-oriented and proactive Administrative Assistant/Receptionist for its New York City office. This role serves as the first point of contact for the office and provides customer service to clients, visitors, and team members. The position also provides administrative support and coverage for office operations as needed.

CMTA is a multi-service MEP/FP engineering practice. In New York, the company builds on AMA Group’s history serving media, broadcast, production, corporate, financial, education, and residential mixed-use and high-rise projects. Through integration with CMTA, the New York team combines its local technical expertise with CMTA’s national work in education, healthcare, and zero-energy projects.

Requirements

• Three to five years of experience.
• Proven experience as a receptionist, administrative assistant, or in a similar role.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.

Nice To Haves

• Associate's or Bachelor's degree preferred, or equivalent years of experience.
• Background in the Architecture, Engineering, and Construction (AEC) industry is a plus.

Responsibilities

• Assist with preparing and formatting documents, including ASRs and response letters, using Microsoft Word.
• Provide administrative support to teams, including managing the office calendar, scheduling meetings, and coordinating conference rooms.
• Coordinate breakfasts and lunches for internal and external team meetings.
• Answer, screen, and direct incoming phone calls, and greet visitors.
• Work with the Plan Desk Administrator on FedEx, UPS, and office supplies.
• Perform other administrative duties as assigned.
• Provide coverage or support for various office operations functions as needed.
• Welcome and register guests in accordance with building and security procedures.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed