Administrative Assistant/Receptionist

Provident Bank • Morristown, NJ

1d • Onsite

About The Position

This position performs primarily Administrative Assistant responsibilities, including organizing, scheduling, coordinating, researching, compiling and analyzing information for the Company and/or specific Departments. The incumbent assists the management team and department heads in implementing department activities and internal communications. Works closely with all client facing employees and other employees, customers and/or vendors to assist with exchange of information and requests. This position is considered entry level where the incumbent performs basic and routine duties of administrative support.

Requirements

• High School Diploma
• Minimum 1 year of administrative support experience or equivalent.
• Ability to exchange information clearly and concisely and to present ideas, report facts and other information.
• Ability to manage own workflow and resolve questions and problem with supervisor.
• Good written and oral communication skills.
• Knowledge of and the ability to practically apply, modern office practices and procedures including the following programs: Microsoft Excel, Word, PowerPoint, Outlook, and Salesforce).
• Good organizational skills; exhibits accuracy when working with detail.
• Ability to understand and follow safety/security practices.

Nice To Haves

• Bachelor's degree

Responsibilities

• Performs administrative support duties of a routine or moderate level of difficulty to include the following:
• Utilizes all systems such as Salesforce, Schwab, and Tamarac to maintain and manage client information
• Answers main line phones
• Provides administrative support to client-facing employees on daily tasks such as correspondence, mailings, UPS
• Maintains all conference room calendars
• Handles setting up meeting rooms for client visits
• Orders supplies for company employees
• Notifies the appropriate area when office equipment such as copiers/printers/postage machines are in need of repair
• Maintains copiers/printers and postage machines for every day change of toners and cartridges or any problems
• Distributes and sorts all incoming company mail and passes on to the operations support team for scanning
• Prepares expense reports and travel itineraries for client-facing employees when necessary
• Receives, files and maintains all client statements on the premises for two years
• Handles Salesforce File Cabinet projects for client-facing employees
• Backup to the other members of the admin team
• Prepares client presentations and assists client-facing employees with meeting coordination
• Manages the processing of all vendor invoices in Salesforce and maintains tracking to Accounts Payable
• Researches information, compiles statistics, gathers and computes various data to prepare reports
• Performs other duties such as special projects and assisting the Office Manager with event planning

Benefits

• Team members accrue paid time-off (PTO), receive Holiday (PTO)
• eligible to participate in the bank’s Health and Wellness benefits including Medical, Dental and Vision Plans
• Flexible and Health Savings Accounts
• 401(k) Retirement Plan
• Disability Insurance
• Employee Assistance Program
• Basic Life Insurance
• Company sponsored Tuition Disbursement and Loan Repayment programs
• Voluntary benefits include Supplemental Life Insurance, Accident, Critical Illness, Hospital Indemnity and Legal plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED