Receptionist/Administrative Assistant

MGC Contractors•Phoenix, AZ

2d•Onsite

About The Position

MGC Contractors, Inc is looking for a highly organized and personable experienced Receptionist/Administrative Assistant to manage front desk operations and provide administrative support to our team. This role will serve as first point of contact for clients and visitors, ensuring a professional and welcoming atmosphere while handling various office tasks.

Requirements

High School diploma or equivalent required, Associate's degree preferred.
Any equivalent combination of experience and training that provides the requisite knowledge, skills and abilities.
Proven experience as a receptionist, administrative assistant, or similar role required.
Strong organizational skills with the ability to prioritize tasks effectively.
Excellent communication skills both verbal and written.
Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams) required.
Basic understanding of office equipment.
Ability to multitask and manage time efficiently in a fast-paced environment.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of personnel in a diverse work community.
Must have reliable and available transportation
Must possess a valid Arizona Driver's License.
Passing a pre-employment background check and drug screen is required.

Nice To Haves

Experience with certified payroll would be a plus.

Responsibilities

Greet visitors, clients, and employees with a positive and friendly attitude.
Answer phone calls, direct inquiries, and take accurate messages.
Maintain a clean, organized and welcoming reception area.
Provide general administrative support, including filing, copying, scanning and mailing.
Schedule and coordinate meetings, appointments and events.
Manage office supplies and inventory, ensuring availability and restocking as needed.
Handling all incoming and outgoing mail packages.
Pick up Mail from the post office box.
Create Job information lists for prelien requests.
Greet and assist visitors, clients, subcontractors, and vendors in a professional manner ensuring a positive experience.
Handle all inquiries and concerns in a professional manner.
Maintain a clean, organized, and welcoming reception area as well as all common areas (Kitchen, copy rooms, meeting rooms, etc.).
Inputting and updating information into databases.
Managing and distribution of sporting event tickets, coordinating lunch for meetings, and writing and mailing employee birthday cards.