Administrative Assistant / Receptionist

Voyager Technologies, Inc. • Reno, NV

5d

About The Position

The Administrative Assistant and Receptionist will be a key driver of operational excellence, and processes are efficient, scalable, and aligned with business initiatives. You will play a pivotal role in enhancing the overall employee experience by streamlining workflows, executing with excellence and implementing best-in-class people practices.

Requirements

• Responsible, reliable, and punctual
• Excellent communication skills
• Highly organized
• Detail oriented
• Good computer skills
• Proficient in Microsoft Office Suite, including MS Word, Outlook, and Excel
• Ability to prioritize tasks
• Professionalism
• Ability to work well with all levels of internal management and staff
• Required: High School Diploma or equivalent

Nice To Haves

• Associate’s or Bachelor's degree in related discipline from an accredited college/university. May consider equivalent experience in lieu of degree

Responsibilities

• Greets clients and visitors in a professional manner & promptly notifies appropriate person of their arrival.
• Answers telephone, takes accurate messages, and screens and directs telephone calls for management in a professional manner.
• Processes incoming and outgoing mail on a daily basis and signs for courier deliveries.
• Composes, prepares and proofreads correspondence, office memos and reports, and maintains confidentiality when required.
• Provides administrative support for special projects and presentations to include research, compiling data and preparation of presentations.
• Maintain an organized office calendar and schedules meetings and appointments as needed.
• Prepares for meetings, including conference room set up, meal and refreshment planning and pickup, and meeting clean-up.
• Make travel reservations and prepare expense reports.
• Inventories and orders office supplies and equipment.
• Perform general filing, record maintenance, and assist in purchasing as needed.
• Performs other duties as assigned.
• Typical working hours are 7:30 am to 4:30 pm Monday – Friday (with an hour lunch break).
• Other related job duties, as assigned.
• Ability to travel approximately 5% of the time as needed.
• Ability to obtain and maintain a US Security Clearance (Requires US Citizenship).

Benefits

• Voyager offers a comprehensive, total compensation package, which includes competitive salary, a discretionary annual bonus plan, paid time off (PTO), a comprehensive health benefit package, retirement savings, wellness program, and various other benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED