Administrative Assistant - Receptionist

Ledcor • Vancouver, BC

17d • $40,000 - $55,000 • Onsite

About The Position

You are an Administrative Assistant/Receptionist professional with 2 – 3 years experience in a fast-paced work environment. You will represent Ledcor as the first point of contact for the office in a friendly and professional manner, greeting internal and external clients with the best possible service in mind. You are starting out in your administrative career and have a proven commitment to customer service. You will work collaboratively with the entire team to contribute to the overall optimal performance of a highly-functioning Corporate Head Office. Apply now to join the team in Vancouver, BC.

Requirements

• Minimum 2 years of experience in a similar Administrative Assistant/Receptionist or related role
• Ability to work independently as well as in a team
• Creative problem-solving skills
• Excellent verbal and written communication skills
• Enthusiastic, friendly, approachable and team-oriented personality, with a positive attitude
• Ability to effectively multi-task while maintaining a friendly, outgoing and professional attitude
• Ability to manage and set priorities; capable of understanding and following written procedures
• Strong analytical skills with attention to detail and accuracy; strong organizational skills
• Confident knowledge of MS Office and an aptitude for learning various systems
• This position would require some light lifting, must be able to lift 20 pounds

Nice To Haves

• Experience with local and international courier shipments an asset

Responsibilities

• Provide daily reception desk coverage
• Provide administrative support to the Office Services group and the Team Lead as required
• Executes daily duties such as answering phones, transferring calls, coordinating mail and courier items, and greeting guests
• Manages and upkeeps the Office Services general mailbox
• Communicates with management, staff, contacts, building maintenance and visitors; and acts as a resource for general inquiries and information
• Assists with the booking of meetings when required, booking resources, and notifying contacts of guests and catering arrivals
• Facilitates cheque pick-ups and exchanges with staff and couriers
• Submit common building maintenance requests as required
• Ensure the cleanliness and inventory of office common areas - kitchens, copy rooms, supply rooms, and boardrooms
• Contact for kitchen orders and inventory supplies
• Manage reports and tracking spreadsheets
• Manage office equipment – photocopiers, printers, shredders, etc.
• Liaise with account representatives
• Verify invoices and compile billings
• Assist in the preparation of meetings and conference calls
• Provide vacation relief for members of the Office Services team

Benefits

• Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing.
• We offer exciting, challenging work with opportunities to develop your skills and knowledge.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed