Administrative Assistant/Receptionist

Orton Academy•Colorado Springs, CO

9h•Onsite

About The Position

We are seeking a highly organized and personable Administrative Assistant / Receptionist to join our school community. This position serves as the first point of contact for students, staff, and visitors, and provides comprehensive administrative support to school administrators and teaching staff. The ideal candidate will possess strong communication skills, a background or interest in health services, and the ability to manage multiple responsibilities in a dynamic school environment.

Requirements

High school diploma or equivalent required
Prior experience dispensing and recording medical logs
Strong verbal and written communication skills.
Proficiency with office software (Microsoft Office, Google Workspace, etc.).
Ability to multitask and manage priorities in a fast-paced environment.
Friendly, approachable demeanor with a professional attitude.
Mandatory Background Checks: In alignment with our commitment to student safety, all candidates are required to undergo a comprehensive background check, which includes reviewing criminal records and will require fingerprinting.
Verification of Qualifications: For roles that demand specific qualifications or certifications (such as teaching credentials), you will be asked to provide verifiable proof. We also conduct reference checks to validate your professional history and qualifications
Adherence to Colorado Education Laws: Our recruitment process strictly follows the guidelines and regulations set forth by the Colorado Department of Education. We expect all applicants to be familiar with and adhere to these standards.

Nice To Haves

post-secondary education or training in office administration preferred.
Prior experience in a school or educational setting is a plus.

Responsibilities

Greet and assist visitors, parents, and students in a professional and welcoming manner.
Answer and direct phone calls and emails; relay messages efficiently to staff.
Provide timely and clear communication of school information, including daily announcements, absences, and truancy.
Triache student services
Maintain tardy and absentee records
Fulfill and store Records Requests
Coordinate the daily menu and lunch count with the lunch team
Assist with maintaining student information systems
Assist with maintaining student records, including enrollment, attendance, and performance records.
Create the annual yearbook
Assist with basic health-related duties such as maintaining student health records, medication tracking, and coordinating with the school nurse.
Dispensing medications as needed
Respond to minor student health concerns and notify appropriate personnel.
Actively support school committees and initiatives by coordinating meetings, preparing agendas, and taking minutes.
Assist with communication and follow-up tasks for committee-related activities.
Create and distribute daily/weekly school announcements.
Manage the school calendar, including appointments, events, and school tours.
Coordinate and assist in planning school events.
Provide general administrative support to teachers and school administrators.
Assist with data entry, document preparation, filing, copying, and other clerical tasks.
Maintain confidentiality of sensitive information.
Have a creative mind, designer of systems, flyers, handouts, etc
Perform other duties as assigned in support of the finance function or organizational priorities.