Administrative Assistant Puppy Program

CANINE COMPANIONS FOR INDEPENDENCE, INC. • Medford, NY

2d • $21 - $24 • Onsite

About The Position

The Administrative Assistant Puppy Program provides clerical, administrative, and organizational support to the puppy program with a high degree of accuracy, responsiveness, and discretion. The role assists with puppy raiser coordination, program materials, puppy raiser orientations, puppy matriculation, and the release dog program. The position is full-time and based in Medford, New York, with travel of up to 25%.

Requirements

• Ability to multitask and manage time effectively while maintaining organization and attention to small details.
• Professional work ethic and ability to communicate with a calm demeanor under emotional circumstances.
• Ability to compose and transcribe letters using Word and mail merge.
• Familiarity with Microsoft Office, including Word and Excel, Adobe, and other business software.
• Knowledge of puppy behavior and basic training.

Nice To Haves

• At least 2 years of previous administrative office assistance experience.

Responsibilities

• Assist the puppy program manager with maintaining prospective and current puppy raiser lists and puppy availability.
• Review puppy raiser applications and schedule phone interviews and site visits.
• Assist with processing acceptance or denial letters for prospective puppy raisers.
• Assist with ordering, updating, assembling, and administering puppy-raising manuals, related printed materials, and collateral supplies.
• Assist with puppy placements, puppy raiser orientations, shipping arrangements, puppy raiser contracts, orientation folders, manuals, and other orientation needs.
• Update, prepare, and distribute turn-in packets and related correspondence to puppy raisers of matriculating dogs.
• Monitor and coordinate the return of all materials from puppy raisers before matriculation.
• Assist the puppy program manager at graduation and turn-in, including puppy raiser reception, check-in, photos, and tours.
• Assist with preparing release dog contracts and notifying puppy raisers about released dogs.
• Assist with adoption of released dogs back to puppy raisers or handoff to the release dog coordinator for processing through the released dog waiting list.

Benefits

• Employer-paid medical, dental, and vision coverage.
• 14 paid holidays annually, including an Inclusion Holiday.
• 17 paid days off (PTO) during the first year.
• Employer-matched 403(b) retirement plan.
• Additional paid hours to volunteer in the community.
• Employee assistance and wellness programs.
• Inclusion and Diversity Committee dedicated to fostering a diverse and inclusive workplace.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed