Administrative Assistant - Operations - 2 day Term (Thurs. & Fri) 2026 (92733)

Armbrae Academy, Private School, Halifax, Nova Scotia, Canada•Yarmouth, MA

7d•Onsite

About The Position

The Central Office Administrative Assistant is responsible for the support of the day-to-day administrative, operational, and secretarial tasks related to the responsibilities of their Direct Supervisor. Information pertaining to the confidential business of the Regional Centre will require a high degree of confidentiality. Administrative assistants work 7 hours per day - This position is for Thursday's and Friday's - 8:30am to 4:30pm.

Requirements

Office Administration Diploma or equivalent
Two (2) years of experience in a public office (preferably in education)
Accurate word processing, bookkeeping and spreadsheet skills, attention to detail is key
Ability to work under pressure with deadlines
Strong interpersonal and time management skills
Computer knowledge with proficiency in MS Word, Excel, Access, PowerPoint and Outlook
Proven ability to communicate and work alongside diverse cultural and racial backgrounds
Completion of WHMIS and First Aid, or willingness to obtain upon hire

Nice To Haves

Have excellent interpersonal, written and verbal communication skills
Demonstrate the ability to work collaboratively as part of a team
Have the ability to maintain confidentiality in all issues related to student, parents, employees and school
Ability to communicate courteously and effectively with the public
Demonstrated ability to value the voice and contribution of others while remaining open to corrective feedback

Responsibilities

Prepare correspondence, Word processing support, compose routine correspondence, prepare reports and forms as required, drafting correspondence for signature and distribution
Maintain calendars, daily schedules, and arrange meetings and reservations as required
Maintain a filing system for administrative files and records
Take incoming calls from parents, employees and the public and direct them to the appropriate staff
Establish and maintain a filing system for administrative files and records
Responding to public inquiries and routine requests for information
Assists in the preparation of confidential reports and information as directed
Prepare services for meetings; logistical organization as well as prepare and distribute agenda packages
Take minutes in meetings as required
Other administrative duties as required