Administrative Assistant - Office Manager

Elevate Outdoor Collective•Bellevue, WA

9d•$32 - $35•Onsite

About The Position

Elevate Outdoor Collective is an alliance of iconic outdoor and winter sports brands with a specialized focus on skiing, snowboarding, and snowshoeing. With each unique brand maintaining its own individual points of view and driving independent innovation, the Collective is fueled with the strength of world-class development facilities and engineers, global distribution channels and committed outdoor lifestyle enthusiasts and experts. Our brands include K2 Skis, K2 Snowboards, Marker, Dalbello, Völkl, RIDE Snowboards, LINE Skis, Backcountry Access, Atlas Snowshoe Co., Tubbs Snowshoes, Madshus and K2 Skates. With an international portfolio of world-renowned brands recognized as trailblazers in innovation, performance and, most importantly, fun times by active lifestyle enthusiasts across the globe, Elevate Outdoor Collective will continue its mission to progress the culture of each and every outdoor endeavor it represents. As “One Team” backed by world-class development facilities and product engineers, incredibly talented athletes and ambassadors and a top-notch crew of employees who live and breathe the outdoor active lifestyle, Elevate Outdoor Collective is eager to take things to the next level. Position Overview The Administrative Assistant/Office Manager is responsible for the day-to-day administration and operation of a hybrid office environment supporting approximately 40-50 employees. This position serves as the primary point of contact for office facilities, vendors, building management, and workplace services, ensuring a safe, efficient, and welcoming work environment. The Administrative Assistant assists on-site and remote C-suite with various tasks, oversees mail and package services, office supply management, facility maintenance requests, EV charging coordination, landlord communications, and office celebrations, catered luncheons, and workplace gatherings. The role is instrumental in creating positive employee experience for both onsite and hybrid team members. This is an on-site 30 hours per week, hourly, non-exempt position located in Bellevue. The hours are 10am – 4:30pm, M-F.

Requirements

3+ years of office management, workplace operations, facilities coordination, or related administrative experience.
Experience supporting a hybrid office environment.
Experience coordinating with building management, landlords, and external vendors.
Demonstrated ability to independently manage multiple priorities and projects.
Strong organizational, communication, and problem-solving skills.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint and Teams.
Ability to lift and move packages and supply deliveries up to 25 pounds.

Nice To Haves

Customer Service Orientation
Attention to detail
Initiative and accountability
Relationship management
Effective communication
Time management and prioritization
Problem-solving
Vendor coordination and negotiation

Responsibilities

Manage daily office operations to ensure a productive and professional work environment.
Provide administrative support for on-site and remote C-suite, with travel, presentations, calendaring, etc.
Monitor office appearance and functionality, ensuring common areas, conference rooms, kitchens, and shared spaces remain organized and operational.
Maintain office procedures, documentation, and workplace communications.
Serve as the primary contact for all incoming and outgoing mail, packages, courier services, and deliveries.
Distribute mail and packages promptly to employees and departments.
Coordinate shipping requests and maintain relationships with delivery service providers.
Serve as the primary liaison with the landlord, property management team, and building operations personnel.
Submit, track, and follow up on building maintenance requests and facility-related issues.
Coordinate office repairs, preventative maintenance, and workplace improvement projects.
Ensure compliance with building policies, safety requirements, and access procedures.
Coordinate and maintain relationships with office and facility vendors, including maintenance providers, security services, and equipment suppliers.
Schedule vendor visits and monitor completion of contracted services.
Assist with obtaining quotes, managing service agreements, and evaluating vendor performance.
Manage ordering, stocking, and inventory control of office supplies, kitchen supplies, and workplace equipment.
Monitor usage and proactively replenish supplies to maintain business continuity.
Identify cost-effective purchasing opportunities while maintaining quality standards.
Serve as the primary contact for electric vehicle (EV) charging station operations and related service providers.
Coordinate maintenance requests, service issues, and communication with EV charging vendors and building management.
Monitor charger availability and assist employees with access and usage concerns.
Provide responsive support to employees regarding workplace services, office access, facilities concern, and office resources.
Support company meetings, events, and onsite employee activities as needed.
Plan, coordinate, and execute office events, employee celebrations, team gatherings, holiday events, and recognition activities.
Organize and manage onsite luncheons, catering orders, and refreshments for meetings and employee events.
Coordinate logistics for company meetings, town halls, training sessions, and special events, including room setup, vendor coordination, and food service.