Administrative Assistant- Nutrition & Senior

MOUNTAIN EMPIRE OLDER CITIZENS INC•Big Stone Gap, VA

2d•$35,600 - $39,160

About The Position

This position provides administrative support for the daily operation and management of Nutrition Program Services and the Senior Community Services Employment Program.

Requirements

Keyboarding
Filing
Copying
Mailing
Answering department phone calls
Taking messages
Receiving visitors
Preparation and disposition of correspondence, reports, records, forms and other documents
Maintenance of client files
Updating action taken notes
Entering data into SCSEP database
Data entry
Collecting, counting and receipting contributions
Overseeing transportation scheduling
Overseeing "Fee for Service" program
Client agreements
Billing
Collecting and receipting fees
Reporting
Maintaining records
Visiting WIN Centers
Attending training events
Assisting with planning and coordinating special events
Representing Director at meetings or special events
Participating in Agency fundraising and public relations activities

Responsibilities

General office duties, to include: keyboarding, filing, copying, mailing, answering department phone calls, taking messages and receiving visitors to the office.
Preparation and disposition of Nutrition Program and SCSEP correspondence, reports, records, forms and other documents.
Maintenance of Nutrition client files, to include: enrollment, correspondence, and updating action taken notes.
Maintenance of SCSEP files to include: enrollment, annual re-certifications, timesheets and exits. Responsible for entering all required data into SCSEP database to keep participants’ records updated. Occasional on-site visits to Host Agencies required for re-certifications and/or updates, as needed.
Assist Program Director with required service unit reporting, to include: preparation and disposition of reporting forms, collection of reporting information and data entry.
Collect, count and receipt Nutrition Program contributions and submit to the business office for deposit.
Oversee transportation scheduling for Home Delivered Meals routes and other Nutrition Program functions in cooperation with the Transit Department.
Oversee the meals “Fee for Service” program, to include: client agreements, billing, collecting and receipting fees, reporting and maintaining records.
Visit WIN Centers and attend training events as requested. Assist with planning and coordinating special events for the Nutrition and SCSEP Program. Represent the Nutrition & Senior Employment Program Director at meetings or special events as requested.
Participant in Agency fundraising and public relations activities.