Administrative Assistant III - Food & Nutrition Services
About The Position
ChristianaCare is seeking an experienced Administrative Assistant III to support the General Manager and leadership team within the Food & Nutrition Services Department on Newark Campus. In this highly visible role, you will provide advanced administrative, financial, and operational support while coordinating multiple projects and serving as a key resource for managers, employees, and external partners. The successful candidate will possess strong organizational skills, exceptional attention to detail, and the ability to effectively manage competing priorities while maintaining a high level of professionalism.
Requirements
- High School Diploma or GED
- Strong administrative support experience
- Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Forms, Planner, and Teams
- Excellent organizational, communication, and customer service skills
- Ability to manage multiple priorities and deadlines in a fast-paced environment
Nice To Haves
- Four years of administrative experience
- Experience with Workday, Kronos Dimensions, SharePoint, financial reporting, budgeting, and project coordination
- Previous healthcare experience
- Experience with Sodexo systems such as CaterTrax and Birchstreet
Responsibilities
- Prepare and maintain departmental financial reports, statistics, and benchmarking data.
- Assist with operational and capital budget planning and create capital projects in Workday.
- Process vendor payments and manage contract documentation.
- Administer Kronos Dimensions and contractor timekeeping systems, including reporting and supervisor training.
- Coordinate department projects, meetings, events, and action items to support operational goals.
- Prepare meeting agendas, correspondence, reports, and meeting minutes.
- Manage calendars, schedules, travel arrangements, and office operations.
- Support recruitment and onboarding activities, including interview scheduling, orientation coordination, and new hire processing.
- Maintain employee records and ensure compliance with organizational, regulatory, and accreditation requirements.
- Monitor mandatory education compliance and provide reporting to leadership.
- Maintain departmental SharePoint and collaboration sites and support process improvement initiatives using Microsoft 365 tools.
- Serve as a resource for employees regarding Workday, benefits, and administrative inquiries.
- Perform additional duties as assigned.
Benefits
- health insurance
- paid time off
- retirement
- an employee assistance program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
