Administrative Assistant III - Food & Nutrition Services

Christiana Care Health Services • Newark, DE

1d • Onsite

About The Position

ChristianaCare is seeking an experienced Administrative Assistant III to support the General Manager and leadership team within the Food & Nutrition Services Department on Newark Campus. In this highly visible role, you will provide advanced administrative, financial, and operational support while coordinating multiple projects and serving as a key resource for managers, employees, and external partners. The successful candidate will possess strong organizational skills, exceptional attention to detail, and the ability to effectively manage competing priorities while maintaining a high level of professionalism.

Requirements

• High School Diploma or GED
• Strong administrative support experience
• Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Forms, Planner, and Teams
• Excellent organizational, communication, and customer service skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment

Nice To Haves

• Four years of administrative experience
• Experience with Workday, Kronos Dimensions, SharePoint, financial reporting, budgeting, and project coordination
• Previous healthcare experience
• Experience with Sodexo systems such as CaterTrax and Birchstreet

Responsibilities

• Prepare and maintain departmental financial reports, statistics, and benchmarking data.
• Assist with operational and capital budget planning and create capital projects in Workday.
• Process vendor payments and manage contract documentation.
• Administer Kronos Dimensions and contractor timekeeping systems, including reporting and supervisor training.
• Coordinate department projects, meetings, events, and action items to support operational goals.
• Prepare meeting agendas, correspondence, reports, and meeting minutes.
• Manage calendars, schedules, travel arrangements, and office operations.
• Support recruitment and onboarding activities, including interview scheduling, orientation coordination, and new hire processing.
• Maintain employee records and ensure compliance with organizational, regulatory, and accreditation requirements.
• Monitor mandatory education compliance and provide reporting to leadership.
• Maintain departmental SharePoint and collaboration sites and support process improvement initiatives using Microsoft 365 tools.
• Serve as a resource for employees regarding Workday, benefits, and administrative inquiries.
• Perform additional duties as assigned.

Benefits

• health insurance
• paid time off
• retirement
• an employee assistance program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED