Administrative Assistant - Conval School Nutrition

Whitsons Culinary Group•Peterborough, NH

8h•Onsite

About The Position

The Administrative Assistant supports the Conval School Nutrition department by coordinating administrative and operational tasks that help school kitchens and teams run smoothly. The role supports parents, staff, and management, and helps ensure students receive meals throughout the school day. Responsibilities include answering calls and handling lunch-account questions; tracking attendance and supporting payroll; closing cash registers, reconciling deposits, and organizing records; entering meal counts, sales, and other data; coordinating lunch counts, menus, and deliveries to satellite schools; and preparing cafeteria signage and marketing materials. The position also assists with staff training, safety audits, inventory, substitute coordination, and school-site needs, which may include helping in a kitchen. This is a full-time, non-exempt role. Hours align with the school district calendar and food-service schedule; occasional extended hours may be required during inventory, audits, or special events. The position travels between district school locations and operates primarily in an office within a food-service establishment, with regular presence in cafeterias and kitchens. Work may involve moderate office noise and louder cafeteria environments during meal service. The role requires occasional lifting and moving of items up to 50 pounds, with reasonable accommodations available for individuals with disabilities.

Requirements

High school diploma or equivalent required.
Basic bookkeeping skills required.
Proficiency in Microsoft Office Suite required.
Strong organizational skills, attention to detail, time management, and ability to multitask in a fast-paced environment.
Good phone, communication, and customer-service skills.
Must maintain strict confidentiality in student and staff matters.
Valid driver's license and ability to drive a personal vehicle to other work sites as needed.
Must be able to lift and/or move up to 50 pounds on occasion.
Local food-safety certification is required in any jurisdiction of employment.
ServSafe certification, or willingness to obtain it upon hire, is required/preferred as described in the posting.

Nice To Haves

Associate’s degree in business, food service, or a related field preferred.
Prior experience in food service, school nutrition, or administrative support preferred.
Experience with POS systems, cash handling, payroll processing, and data entry strongly preferred.
Experience with Nutri-Kids, Dine Central, ADP Rapid Pay, and Salesforce preferred, or willingness to learn upon hire.
Familiarity with food safety standards.
Bilingual in Spanish.

Responsibilities

Answer calls and assist parents or team members with lunch-account questions, particularly in the Nutri-Kids POS system.
Track attendance and support accurate and timely payroll processing using ADP.
Close cash registers, reconcile daily deposits, and organize records.
Enter meal counts, sales, and other data into Dine Central.
Coordinate lunch counts, daily menus, and deliveries to satellite schools.
Print cafeteria signage, menus, and marketing materials.
Assist with staff training, safety audits, and inventory tasks.
Support school sites as needed, including helping in kitchens and coordinating substitutes.
Serve as a resource for the manager and communicate with parents, school staff, and the management team.
Maintain confidentiality of sensitive student, financial, and staff information.
Travel to multiple school locations within the district as needed.