Administrative Assistant - Mechanical
S. A. Comunale Co., Inc.•Barberton, OH
•Onsite
About The Position
S.A. Comunale is seeking an Administrative Assistant to support our Mechanical division. This role provides comprehensive administrative support, including general clerical and project-based assistance. The position requires a high level of attention to detail, with a strong emphasis on accurate data entry, organization, and clear communication. The ideal candidate will maintain a professional company image through effective, courteous in-person and telephone communication.
Requirements
- High School Diploma or GED is required.
- 3+ years’ clerical or administrative experience is required.
- Significant knowledge of Microsoft Office Software (i.e. Word, and particularly Excel) and Adobe Acrobat is required.
Nice To Haves
- Previous experience in the construction industry is a plus.
Responsibilities
- Perform general clerical duties including, but not limited to, photocopying, mailing, filing, and scheduling appointments.
- Record meeting minutes, generate and distribute summaries, and follow up on assigned action items.
- Provide backup support for weekly payroll processing for field and shop employees, ensuring accuracy and timely entry.
- Provide backup support for purchase order processing, including generating and reassigning POs, confirming and releasing orders, and monitoring back orders.
- Support Project Managers and the Mechanical Fabrication Manager with administrative and project-related tasks.
- Generate change order requests and track status through completion and billing.
- Assist with mechanical and financial billing processes.
- Prepare various contract documents and ensure completion and proper documentation.
- Gather and compile required records and information necessary for billing.
- Assist with generating project submittals and monitor approval status.
- Assist in the creation and ongoing maintenance of Operations & Maintenance (O&M) Manuals throughout the project lifecycle.
- Produce various reports, summarizing and analyzing data as required.
- Coordinate meeting logistics by scheduling sessions, recording proceedings, and preparing and distributing meeting minutes.
- Serve as backup support for payroll processing and blueprint printing.
Benefits
- competitive salary and benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
