Administrative Assistant- Mechanical Engineering

Duquesne University•Pittsburgh, PA

5d•Onsite

About The Position

The position will serve the Mechanical Engineering Department (80%), and (20%) services to the Associate Dean. The person will welcome visitors to the office and provide direct support. They will provide administrative and academic support for course scheduling, departmental email correspondence, and response to requests from other administrative offices. The position is also responsible for managing the Mechanical Engineering operating budget, event planning, including room reservations, catering, travel arrangements, processing expense payments, Chrome River, payroll, course catalog changes, processing SPA’s, as well as any other assigned additional duties. The support for the Associate Dean may include support of accreditation documentation, travel, and scheduling.

Requirements

High School Diploma or equivalent.

Nice To Haves

Bachelor’s degree in business administration or a related field from an accredited educational institution.
Equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions.
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University.

Responsibilities

Manage the department budget, prepare detailed budget reports, and monitor startup accounts for new faculty.
Submit monthly expense reports in Chrome River and report of business expenses.
Provide budget assistance for the faculty and submit SPA’s for summer salary.
Schedule meetings for the department chair and plan department events (e.g. candidate interview agendas, social events with students).
Welcome visitors to the office suite and answer questions from students who come to the office.
Order and restock office supplies and snacks.
Pick up packages from the mailroom and unpack as needed.
Collect and organize assessment data from the Associate Dean at the end of each term to prepare for ABET accreditation.
Submit course catalog forms to add or revise new courses, organize and submit course catalog proofs to the registrar each term, and assist faculty with scheduling their courses each term.
Assist Associate Dean for Science and Engineering with administrative tasks like accreditation, scheduling and expense reports.
Complete other duties as assigned.