Engineering, Administrative Assistant, Seattle

Goldman Sachs•Seattle, WA

21h•Onsite

About The Position

We are seeking an experienced and highly organized Administrative Assistant to support senior leadership within Engineering and be the Bellevue office organizational admin. This role provides traditional executive administrative support while also serving as a partner to the Chief of Staff and organization, helping drive operational efficiency, employee experience, onboarding coordination, and cross‑functional execution for the Engineering organization. The ideal candidate is a proactive professional who thrives in a fast‑paced environment, brings strong judgment and discretion, and is excited to extend beyond classic administrative responsibilities into people, office, and business support—working closely with senior leaders, HR partners, and the broader engineering organization to keep priorities moving forward.

Requirements

4-6+ years of experience in an administrative, operations, HR support, or business support role within a fast-paced environment
Strong proficiency in Concur, MS Word, Excel, PowerPoint, and Outlook
Exceptional organizational skills with a high attention to detail
Strong interpersonal and communication skills with the ability to work across all organizational levels
Ability to manage multiple priorities while maintaining high standards and professionalism
Sound judgment and ability to handle highly sensitive and confidential information
Self-starter with strong anticipation, follow-up, and problem-solving skills
Demonstrated integrity, dependability, and sense of urgency

Nice To Haves

Experience supporting senior leaders within Engineering, Technology, or Financial Services
Exposure to HR operations, onboarding coordination, or office management
Experience supporting business initiatives or leadership priorities in a junior Chief of Staff–type capacity
Bachelor’s degree preferred (business, communications, HR, or related field)
Proficiency with Excel‑based tracking, presentation development, and emerging productivity / AI tools
Interest in growing into broader operational or strategic support over time

Responsibilities

Provide administrative support to local senior leadership within Engineering
Coordinate complex, senior‑level internal and external meetings and conference calls
Maintain extremely detailed and complex calendars, prioritizing requests and managing logistics across time zones
Interact with senior business leaders and stakeholders with professionalism, diplomacy, and discretion
Coordinate domestic and international travel arrangements and process expense reports
Manage invoices, expense allocations, and payment processing
Maintain strong understanding of firm policies and handle certain issues independently
Support onboarding, transfers, and offboarding processes in coordination with HR and Chief of Staff
Perform general administrative duties, ad‑hoc projects, committee work, and group events
Partner with conference and catering services for meetings and leadership engagements
Order office supplies and maintain inventory
Act as a day‑to‑day execution partner to senior leaders, helping track priorities, follow‑ups, timelines, and deliverables
Partner with HR to support onboarding processes, ensuring a smooth, welcoming, and well‑organized employee experience
Assist with HR administrative tasks, including record‑keeping, policy rollout support, and employee inquiries
Support office and workplace operations, helping ensure a functional, well‑run, and productive environment
Assist with coordination of local office‑related budgets, invoices, and expense tracking
Serve as a coordination point for select cross‑departmental initiatives, supporting communication and workflow alignment
Support process improvement initiatives by identifying inefficiencies and helping implement practical solutions
Coordinate key business meetings, leadership programming, and employee engagement events
Contribute to a positive, inclusive, people‑first culture and act as a visible culture carrier for Engineering