Administrative Assistant III

SAIC • Crane, IN

2d • Onsite

About The Position

SAIC is seeking a highly organized and motivated Executive Administrative Assistant to support NSWC Crane and the Multi-Service Advanced Capabilities Hypersonic Test Bed (MACH-TB). This position will play a critical role in providing administrative and logistical support to ensure the smooth execution of hypersonic flight test operations. The individual will be located at the customer site and serve as the central point of communication and coordination for travel arrangements, scheduling, reporting, and mission preparations. This position requires travel to various test ranges and provides an opportunity to support mission-critical national defense programs.

Requirements

• Highly organized and motivated
• Provide administrative and logistical support
• Central point of communication and coordination for travel arrangements, scheduling, reporting, and mission preparations
• Requires travel to various test ranges
• Support mission-critical national defense programs
• Coordinate travel arrangements for customers, including air travel, lodging, and ground transportation for onsite test events.
• Prepare and submit travel expense reports and manage all related documentation to comply with government travel regulations (e.g., Joint Travel Regulations).
• Manage and maintain schedules for the MACH-TB Test Execution Team, including meeting coordination, appointment scheduling, and reminders for executive staff.
• Serve as a point of contact for all scheduling needs, ensuring alignment between various stakeholders and organizational priorities.
• Assist in preparing reports, meeting minutes, and briefing packages to support leadership decision-making.
• Manage version control for presentation materials and ensure accuracy in deliverables submitted to leadership and stakeholders.
• Maintain organized records of mission plans, correspondence, and other program artifacts in compliance with records management guidelines.
• Travel as needed (25-30%) to test ranges to provide onsite administrative and logistical support during mission preparations ahead of hypersonic test events.
• Support scheduling of on-site activities, coordinate team access, and assist with test event preparations to ensure seamless execution of missions.
• Work directly with government and contractor personnel to address operational needs, such as badging, logistics, and event coordination.
• Prepare and submit Visit Access Requests (VARs) for government leadership, ensuring timely processing and compliance with security requirements.

Responsibilities

• Coordinate travel arrangements for customers, including air travel, lodging, and ground transportation for onsite test events.
• Prepare and submit travel expense reports and manage all related documentation to comply with government travel regulations (e.g., Joint Travel Regulations).
• Manage and maintain schedules for the MACH-TB Test Execution Team, including meeting coordination, appointment scheduling, and reminders for executive staff.
• Serve as a point of contact for all scheduling needs, ensuring alignment between various stakeholders and organizational priorities.
• Assist in preparing reports, meeting minutes, and briefing packages to support leadership decision-making.
• Manage version control for presentation materials and ensure accuracy in deliverables submitted to leadership and stakeholders.
• Maintain organized records of mission plans, correspondence, and other program artifacts in compliance with records management guidelines.
• Travel as needed (25-30%) to test ranges to provide onsite administrative and logistical support during mission preparations ahead of hypersonic test events.
• Support scheduling of on-site activities, coordinate team access, and assist with test event preparations to ensure seamless execution of missions.
• Work directly with government and contractor personnel to address operational needs, such as badging, logistics, and event coordination.
• Prepare and submit Visit Access Requests (VARs) for government leadership, ensuring timely processing and compliance with security requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed