ADMINISTRATIVE ASSISTANT III - Central Office (Tallahassee)

State of Florida • Tallahassee, FL

20h • Onsite

About The Position

The Administrative Assistant III is a professional support position in the Florida Department of Corrections’ Facilities Management and Building Construction (FMBC) Maintenance Department at the Central Office in Tallahassee. The position provides administrative support to the Director and Assistant Director of FMBC, overseeing office operations and coordinating with the public, professional staff, and other secretarial and clerical staff. The work involves extensive computer use, preparing correspondence, tracking documents, and performing office management duties. This is not a telework position; the employee must report to the FDC office in the area served.

Requirements

• Six years of experience in clerical work, office support, or similar; a college degree can substitute for the required experience on a year-for-year basis.
• At least two years of experience with Microsoft Office (Word, Excel, and Outlook).

Responsibilities

• Oversee FMBC office operations and provide administrative support requiring knowledge of Facilities Services, Department operations, and task analysis.
• Independently resolve routine issues and perform clerical and office management duties.
• Prepare correspondence, reports, and meeting minutes; maintain suspense files, logs, and filing systems; process and distribute mail; answer and screen calls; and respond to information requests.
• Manage the Director’s and Assistant Director’s calendars, schedule meetings and appointments, and coordinate travel arrangements, expense vouchers, and STMS travel records for Central Office employees.
• Manage office supplies and purchase orders, authorize payments, approve and reconcile staff purchasing card (P-card) charges, and serve as property records custodian for the Central Office Division.
• Assist the Director and Assistant Director with personnel activities, maintain current staff performance standards and position descriptions, and participate in required departmental training.

Benefits

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental dental, vision, life, disability, and hospitalization insurance.
• Tuition-free college courses.
• Florida Retirement System pension plan, investment plan, Deferred Retirement Option Program (DROP), and deferred compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed