Administrative Assistant III

City of Independence•Independence, MO

2d•$22 - $24•Onsite

About The Position

The City of Independence is seeking a highly qualified and motivated individual to join our Community Development Department as an Administrative Assistant III. This position provides administrative support to the Neighborhood Services Division and plays a vital role in ensuring the efficient operation of the division through a variety of administrative, customer service, and organizational responsibilities. This position offers a unique opportunity to contribute to a dynamic team while supporting important community initiatives. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently in a fast-paced environment.

Requirements

High school diploma or GED
Three to four years of progressively responsible administrative experience which includes some experience interacting with high level officials and managers
Must have a valid driver’s license.
Must be able to complete NIMS training within six months of hire.
Knowledge of office administrative practices and procedures such as business letter writing and operation of standard office equipment.
Knowledge of computer usage and applications related to the work (including Microsoft office suite).
Knowledge of record keeping, report preparation, filing methods, and records management techniques.
Knowledge of basic principles of accounting, budget, and finance.
Skilled in communicating clearly and effectively with others, both orally and in writing.
Skilled in using tact, discretion, initiative, and independent judgment within established guidelines.
Skilled in organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction.
Skilled in maintaining records of financial transactions and activities.
Ability to learn, adapt to, and document changing conditions in a concise and effective manner in a team environment.

Responsibilities

Receives, enters, updates, and closes service requests, work orders, inspections, assessments, and code enforcement cases in CityWorks.
Serves as the primary point of contact for citizens reporting code violations by telephone, email, and in person.
Prepares, processes, and mails property maintenance violation notices and other correspondence.
Coordinates contractor abatement invoices and maintains associated records.
Enters requisitions and change orders into Munis and completes purchasing card (P-Card) reconciliation.
Assists with the preparation and maintenance of Municipal Court dockets and records.
Processes and posts payments associated with assessments and may occasionally assist with other cashiering duties.
Maintains exceptional attention to detail to ensure the accuracy of case records, notices, financial transactions, reports, court documents, and other departmental records.
Assists other divisions within the Community Development Department as needed.
Formats and types letters, reports, court documents, and other correspondence requiring special formatting.
Composes correspondence under general direction or on own initiative to expedite the processing and completion of work.
Interacts with staff from other departments, contractors, and the general public in person, by email, and by telephone.