Administrative Assistant III, School of Nursing [R0151142]

Nevada System of Higher Education•Las Vegas, NV

1d•Onsite

About The Position

The University of Nevada, Las Vegas (UNLV) School of Nursing is seeking an Administrative Assistant 3 to ensure the continued excellence of its undergraduate and graduate programs. This role involves communicating with and assisting students, potential students, faculty, the UNLV community, and other stakeholders. The position supports students from admission to graduation, managing required paperwork and ensuring timely filing. Key responsibilities include assisting with undergraduate contract signings, faculty evaluations, taking minutes at program-level meetings, and maintaining student information in the EValue and Salesforce databases. The Administrative Assistant 3 is also responsible for organizing Undergraduate & Graduate Nursing Orientation, graduation, and recognition ceremonies. This role encompasses a wide range of daily secretarial and clerical duties, including setting up and maintaining files, managing student correspondence, and supporting select faculty and staff.

Requirements

Graduation from high school or equivalent education.
Three years of progressively responsible relevant work experience, including experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities.
OR one year of experience as an Administrative Assistant II in Nevada State service.
OR an equivalent combination of education and experience.
Support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment.
Use Campus Values to guide decisions and actions and demonstrate Rebel spirit.
Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience.
Demonstrate ability to perform job-related tasks.
Provide evidence of a valid driver's license if driving is required.

Responsibilities

Assist students from admission to graduation, ensuring all required paperwork is filed in a timely manner.
Assist with undergraduate contract signings.
Assist with faculty evaluations.
Take minutes at program level meetings on a regular basis.
Track and update student information in the EValue database.
Track and update student application documents in the Salesforce database.
Manage all paperwork and student notifications for Undergraduate & Graduate Nursing Orientation.
Manage graduation and recognition ceremonies.
Complete a wide range of secretarial and clerical duties on a daily basis.
Setup and maintain files and student correspondence.
Support select faculty and staff members.