Administrative Assistant Nursing

Assumption Staff & Admin•Worcester, MA

5h•Onsite

About The Position

This position coordinates executive communications, assists the Dean of Nursing with document preparation, budget management, and event coordination. It also involves maintaining records, managing program websites, and serving as a liaison to various university departments. The role requires strong organizational and interpersonal skills, with a focus on supporting the accreditation and operational needs of the Nursing program.

Requirements

Must be willing to contribute actively to the mission of the University and the programs, as well as show respect for the Catholic and Assumptionist identity of Assumption University.
An Associate's degree is required.
A minimum of three to five years of office administration experience.
Excellent verbal and written skills; strong organizational skills.
Excellent interpersonal skills to effectively deal with a variety of individuals.
Intermediate computing skills with Microsoft Office Suite (Word, Excel) are required to create complex spreadsheets, documents, and databases and work independently on projects as assigned.
Ability to follow-up, follow-through, multi-task, set priorities and adhere to deadlines.
Ability to function independently, work collaboratively, pay attention to detail, work under pressure, prioritize multiple projects, and handle confidential information.

Nice To Haves

Bachelor's degree in a related field.
Experience in a University setting with proven technical abilities across a variety or complex software systems, relational databases, and web-based programs.
Experience in a healthcare-related training program that includes a clinical component.
At the University's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the University, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Responsibilities

Coordinates executive communications, including taking calls, responding to emails, sorting mail, and interfacing with faculty, staff, students, and other individuals.
Assists the Dean of Nursing with preparation of internal and external documents, presentations, reports, grants, and publications, with a primary focus on documents for regulatory and accrediting organizations.
Assists the Dean with management of operating budgets by maintaining timely and accurate records and providing updates.
Processes program expenditures, including invoice and purchase order completion, and establishes and maintains records of all purchases and reimbursements.
Coordinates meetings, appointments, and travel for the Dean.
Coordinates program events such as student recruitment events, recognition ceremonies, and meetings.
Records and maintains minutes from program and advisory council meetings.
Maintains an organized filing system of paper and electronic documents, including those for regulatory and accrediting agency site visits.
Verifies RN licenses on the Massachusetts Board of Registration in Nursing website annually.
Tracks and renews association membership forms for the programs.
Shares responsibility for data management and maintenance, working with Information Technology, the Registrar's Office, the Center for Internships and Career Development, and the Institutional Research Office.
Works with Information Technology and the Communications Office to maintain the currency of program websites and portal postings.
Coordinates, prioritizes, and assigns tasks to student workers as appropriate.
Serves as a liaison to various University departments.
Other related duties as assigned.