Administrative Assistant -School of Law

University of Miami•Coral Gables, FL

10h•Onsite

About The Position

The University of Miami, School of Law, has a great opportunity for an Administrative Assistant to work at the Coral Gables Campus. This role supports department and/or department leadership with daily clerical tasks, prepares basic reports, charts, budgets, and other presentation materials. The assistant responds to routine inquiries, plans meetings and takes detailed minutes, answers phone calls, provides information to callers, or connects callers to appropriate staff. Additionally, the role involves scheduling appointments, updating calendars, making travel arrangements and reservations, composing and typing correspondence, creating spreadsheets and presentations, greeting and providing general support to visitors, and developing and maintaining the department filing system. The position requires adherence to University and unit-level policies and procedures and safeguarding of University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Requirements

High School Diploma or equivalent/relevant experience, certification or license
Minimum 1 year of relevant experience required
Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong and clear written and verbal communication skills for interacting with colleagues

Nice To Haves

Refer to department description for applicable certification requirements

Responsibilities

Supports department and/or department leadership with daily clerical tasks.
Prepares basic reports, charts, budgets, and other presentation materials.
Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
Plans meetings and takes detailed minutes, as needed.
Answers phone calls, provides information to callers, or connects callers to appropriate staff.
Schedules appointments and updates calendars.
Makes travel arrangements and reservations for department leadership and staff, as needed.
Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
Greets and provides general support to visitors.
Develops and maintains department filing system.
Adheres to University and unit-level policies and procedures and safeguards University assets.