Administrative Assistant III - Campus Planning, Construction, and Sustainability

Austin Community College District•Highland, CA

13d•Onsite

About The Position

Austin Community College is seeking an Administrative Assistant III to provide advanced clerical and administrative support for Campus Planning, Construction, and Sustainability. This role involves performing responsible and complex administrative duties with autonomy and initiative, coordinating departmental activities, and supporting faculty, staff, and student efforts. The position requires managing communications, schedules, data compilation, reporting, budget monitoring, and potentially serving as a technical resource for office equipment and software. The ideal candidate will have strong organizational, communication, and technology skills, with a commitment to student success and a multicultural environment.

Requirements

Three years related work experience.
Associate degree.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Principles and methods of budget preparation and expenditure control.
Records retention, preservation, and recording.
Office management processes and procedures.
Maintaining an established work schedule.
Effectively using interpersonal and communications skills.
Effectively using organizational and planning skills, including the use of attention to detail and follow-through.
Compiling and organizing complex material, and summarizing discussions and actions taken in report form.
Reviewing and preparing narrative and statistical reports and records.
Interpreting and applying rules, regulations, policies, and procedures.
Maintaining confidentiality of work-related information and materials.
Establishing and maintaining effective working relationships.
Effective customer-orientation when working with a multicultural population.
Use a variety of spreadsheet, word processing, database, and presentation software including Word, Excel, and Power Point.
May use social media, work with desktop publishing, and update webpages.

Nice To Haves

Four years of related work experience may substitute for the Associate degree requirement.
Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position.

Responsibilities

Provides administrative support of a responsible and complex nature and assists multiple departments.
Performs with autonomy and initiative.
Coordinates departmental activities.
Performs administrative duties in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule.
Gathers and compiles data, and produces specialized reports and documents.
Maintains files, records, logs, and other tracking systems.
Responds to and/or directs inquiries in person or on the telephone.
Accesses and works with other staff to resolve issues from students, employees, and the public.
Maintains schedules, calendars, and appointments, which may include meetings and events and the arrangements associated with such, including preparing agendas, minutes, equipment, location, information packets, and follow up action items.
Performs complex computer activities including word processing, data collection, analysis of information, scheduling processes, and creating visual and graphic presentations; may update websites or use social media.
Coordinates the purchases of equipment and supplies; processes requisitions, monitors multiple departments budgets, maintains asset inventories, and assists in preparing budgets for some departments.
Analyzes operating practices such as record keeping systems, forms control, personnel, and budgetary requirements to create new systems or procedures.
May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
May coordinate and review work of office or department personnel.
May be assigned responsibility for special projects such as compiling special reports, scheduling rooms, compiling information, processing new hire paperwork, and creating presentation materials.