Teacher Education: Administrative Assistant II

University of Wisconsin Stout•Eau Claire, WI

1d•Onsite

About The Position

A full-time university staff position is available in the Teacher Education Program beginning July 12, 2026. The working title for this assignment is Administrative Assistant with an official title of Administrative Assistant II. This is an expected-to-continue assignment which requires a six-month probationary period [or project assignment expected to last at least one year]. The expected hourly hiring salary will be based on qualifications and experience [or state minimum starting salary.

Requirements

Excellent organization, communication, and customer service skills
ability to create a warm and welcoming environment for our students, faculty and partners
strong interpersonal and collaboration skills to interact effectively with administrators, faculty, staff, students, visitors, and community partners
demonstrated verbal and written communication abilities
knowledge of or desire to learn Qualtrics, BP Logix, CampS, WorkDay and other commonly-used university applications
advanced knowledge of Microsoft Office (Word, Excel, Outlook) to organize meetings, communicate effectively, generate a variety of documents, and maintain records
ability to learn the Teacher Education Program database
ability to learn new systems, software, and processes quickly
ability to conduct tasks professionally and confidentially
ability to multi-task and work efficiently and effectively
ability to be flexible and work collaboratively as part of a team serving all of the Teacher Education programs including Department Chairs, the Director of the Teacher Education Program, the Certification Officer, and the Field Placement Coordinator
ability to work independently on tasks with minimal supervision
commitment to equity, diversity, and inclusivity.

Nice To Haves

Knowledge of UW-System processes
demonstrated commitment to support and enhance the diversity and cultural and global awareness of students, faculty, and staff.

Responsibilities

Provide reception for the Teacher Education Program
Provide support to the coordinator/director of the Teacher Education Program
Organize and manage procedures and timelines for CBC requirements and self-disclosure forms
Organize and manage procedures and timelines related to TB testing
Maintain and renew affiliation agreements with schools, districts and institutions.
Manage Teacher Education Program scholarships and awards
Process and track travel expense reports.
Order materials and supplies for the Teacher Education Program
Manage, maintain records and provide reports related to the budget and travel.
Organize events for the Teacher Education Program.
Provide support for certification officer and licensing processes.
Collect, organize, and communicate data for required state/federal reporting purposes.
Maintain and update Teacher Education Program web pages
Develop and execute a social media strategy for the Teacher Education Program.
Assist with recruitment and engagement events for the Teacher Education Program.
Provide support and backup for the field experience database including data entry, document generation, and reports.
Provide support and backup for the field experience coordinator and the field experience assistant.
Other duties as assigned.