Teacher Education Administrative Assistant

Missouri Southern State University•Joplin, MO

1d•Onsite

About The Position

The Teacher Education Administrative Assistant keeps official department records and relieves department head, faculty and/or staff members of clerical and administrative work by performing the following duties.

Requirements

Use hands to finger, handle, feel or use a computer keyboard and talk or hear.
Sit.
Occasionally reach with hands and arms.
Occasionally climb or balance.
Occasionally stoop, kneel, or crouch.
Occasionally lift and/or move up to 25 pounds.
Close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Responsibilities

Screens incoming calls and correspondence and responds independently when possible
Manage department chair calendar and schedule appointments.
Serves as receptionist for department (by telephone, in person and email).
Maintains department assessment database.
Works with department graduate coordinators to facilitate admission to graduate programs.
Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
Uses automated system for classroom reservations.
Assists with the Student Teacher/Cooperating Teacher Reception (fall and spring semesters).
Prepares and tracks Cooperating Teacher paperwork (W9, vitae) each semester and submits to A/P for stipend distribution.
Maintains database for Cooperating Teachers to track multiple-semester service.
Obtains all required signatures on University Supervisor mileage stipend reports and submit to A/P each semester.
Takes and transcribes dictation and composes and prepares minutes of departmental meetings.
Input course schedule, faculty load, and compensation in Banner.
Prepares and keeps records such as syllabi, degree plans, department meeting minutes, class rosters, and grade reports.
Prepares confidential correspondence, reports, and other complex documents.
Creates and maintains database and spreadsheet files each semester for Student Teaching applications, as well as Student Teaching placements.
Creates and maintains various department databases and spreadsheet files such as scholarships, grant funding, etc.
Maintains and updates announcements on social media.
Facilitates TE website updates as applicable.
Updates and distributes PRAXIS Test dates each month.
Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related activities.
Completes travel reports and registers faculty for conferences.
Assists in the student advising process by assigning faculty advisors and maintaining advisee list.
Tracks and verifies Taylor Hall inventory, new purchases, and classroom equipment.
Codes all purchases for the department and/or department chair.
Tracks student enrollment and notifies faculty.
Orders and maintains office and media lab supplies, including maintenance of equipment in the media lab.
Tracks departmental budget information.
Coordinates with George Washington Carver for annual Art & Essay contest by printing participant certificates for each student entry.
Coordinates/communicates regarding graduate program inquiries, applications, and enrollment.
Maintains graduate student spreadsheets, including tracking data and enrollment status.
Coordinates with IT on technology issues and physical plant for building issues.
Maintains the Alumni and School Administrator databases.
Assists department with accreditation and state approval processes.
Creates and maintains departmental calendar and classroom schedules.
Recruit, manage, and train department student workers.
Completes all Fresh Ideas catering ordering for the department and various events.
Assists with emails and documents regarding Junior Block Orientation.
Keeps track of and processes junior block student applications.
Completes student enrollment.