Religious Education Administrative Assistant

Catholic Diocese of Baton Rouge•Prairieville, LA

1d•Onsite

About The Position

The Religious Education Administrative Assistant provides essential administrative and technological support for the Religious Education program. This role involves managing communications, coordinating registrations, maintaining records, preparing materials, and supporting program staff and volunteers. The position requires strong organizational and communication skills, proficiency in office software, and a mission-oriented mindset within a parish family setting.

Requirements

Active Practicing Catholic in good standing with the Church
Personal Relationship with Jesus Christ rooted in a committed daily prayer life
Mission-oriented mindset
Ability to work collaboratively as part of a team and parish family
Strong organizational, administrative, and communication skills
High School diploma or equivalent required
2-3 years of relevant experience preferred
Maintains working knowledge of Microsoft Office (Word, Excel, Outlook) and Google Drive
Willing to learn OSV Church Manager and Flocknote
Ability to lift 35 pounds and assist with room set-up and breakdown as needed

Nice To Haves

Associate degree or 4-year undergraduate degree preferred

Responsibilities

Maintains working knowledge of Microsoft Office (Word, Excel, Outlook) and Google Drive; willing to learn OSV Church Manager and Flocknote.
Prepares and manages documents, forms, spreadsheets, mailings, certificates, and reports.
Creates and maintains digital tools such as Google Forms and SignUpGenius.
Orders, organizes, and maintains office and program supplies.
Serves as the first point of contact by welcoming visitors, answering phones, and managing voicemails.
Monitors and responds to email communications, directing inquiries as needed.
Communicates regularly with parents, catechists, and volunteers regarding schedules, reminders, updates, and cancellations.
Coordinates program registration, including distributing information, processing registrations, and assigning students to classes.
Maintains accurate records in OSV Church Manager, including student information, attendance, and sacramental preparation data.
Generates reports related to registration, attendance, and program needs.
Prepares materials for classes and events, including rosters, name tags, attendance sheets, and activity supplies.
Maintains and updates class and volunteer records (digital and paper).
Assists with scheduling and securing substitute catechists as needed.
Provides logistical support for events, meetings, and retreats, including setup, registration, and cleanup.
Meets weekly with the Direct Supervisor.
Attend staff meetings and weekly prayer time.
Participate in yearly staff retreat (off-site).
Annual performance review.
Be present and assist with parish events, formation, and programs as needed.