ADMINISTRATIVE ASSISTANT II - 80002404

State of Florida • ORLANDO, FL

6d • Onsite

About The Position

The successful candidate will be responsible for providing administrative support to the Circuit and assisting regional office staff members with personnel, purchasing and general services duties as necessary. This position requires initiative, strong organizational skills, careful attention to detail and the ability to creatively adjust to a variety of changing workflow demands. This position provides high-level administrative support by utilizing automated systems for personnel Circuit staff in performing personnel, general service requests and procedures.

Requirements

• Knowledge of reading comprehension.
• Knowledge of how to research information.
• Knowledge to obtain and use the appropriate equipment.
• Knowledge of administrative and clerical procedures and systems.
• Knowledge of Human Resource rules and regulations.
• Knowledge of principles and processes in business.
• Knowledge of computer software, including applications.
• Ability to communicate effectively verbally and in writing.
• Ability to handle confidential information.
• Must have a High School Diploma or its equivalent.
• Must be a current Department of Juvenile Justice employee.
• At least 1 - 3 years of administrative, secretarial or clerical experience.

Nice To Haves

• Experience with the People First System for Human Resource related functions such as Personnel Actions and Timekeeper responsibilities.
• Experience with purchasing and procurement, processing purchase orders, receiving reports, and State Purchasing Card system.
• Have a valid driver’s license.

Responsibilities

• Preparing, composing and tracking all correspondence.
• Researching and assembling data.
• Assisting Circuit staff with questions regarding established policies and procedures to ensure compliance and consistency.
• Other administrative paperwork.
• Organizing, maintaining and updating hard copy and electronic files of all project related activities and personnel records.
• Routine administrative support including receiving and properly routing incoming mail, handling outgoing correspondence, maintaining office supplies, and photocopying.
• Maintains calendars and making meeting or travel arrangements.
• Coordinate the procurement of commodities and services in Ariba On Demand (AOD).
• Reviewing purchases for compliance with Florida Statutes, and DJJ rules and policies.
• Ensuring invoices are submitted with the proper documentation.
• Assisting with employees’ travel expenditures.
• Processing invoices, requisitions, purchasing card charges.

Benefits

• The Department of Juvenile Justice salutes our heroes.
• We are honored to have the opportunity to support our nation’s veterans and their families.
• We value the service given to our country and support the hiring of service members and military spouses.
• Drug-Free workplace.
• E-Verify (Employment Eligibility).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED