Administrative Assistant II

Alluvionic

1d•Onsite

About The Position

Alluvionic is seeking dedicated individuals like you to support our mission in providing exceptional services to the US Marshals. Don't miss out on the chance to be a part of something meaningful. Alluvionic is currently seeking an Administrative Assistant II who shall assist the United States Marshals Service (USMS) management and other staff members in all office activities and operations as assigned. The individual shall provide program support including administrative and clerical services in accordance with program requirements.

Requirements

High school diploma or equivalent.
Three (3) years of specialized experience performing comparable executive-level administrative duties.
Strong organizational skills with the proven ability to manage multiple priorities and meet deadlines with precision.
Demonstrated ability to handle sensitive and confidential information with discretion.
Proactive, solution-oriented mindset with the ability to anticipate needs and recommend improvements.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Must Be a U.S. Citizen
Clearance Required: Yes – Obtain a Public Trust

Nice To Haves

Associate of Applied Science (AAS) in Administrative Assistance / Executive Assistant
Prior experience supporting executives in a federal government agency or related environment.

Responsibilities

Serve as the primary point of contact, representing executives to internal and external stakeholders professionally and courteously.
Arrange domestic and international travel, ensuring accuracy and compliance within the automated travel system.
Prepare and coordinate meeting materials, including agendas, presentations, briefing books, and follow-up documentation.
Organize and support VIP visits, events, and other specialized activities in support of U.S. Marshals Service operations.
Collect, review, and analyze data to prepare reports, briefing materials, and executive summaries.
Manage assigned special projects from planning through successful completion.
Draft, edit, and prepare correspondence, including letters, memos, and emails, ensuring accuracy and professionalism.

Benefits

10 PTO days, plus 5 additional days on your 10th hire anniversary
3 Sick/Base Closure (SBC) days
11 paid holidays plus 1 floating holiday
8 hours per calendar year for Volunteer Time Off (VTO) to support a 501(c)(3) non profit organization of your choice
Health insurance through United Healthcare 50% premium paid by employer (note: employer contribution does not apply to dependents)
Health Savings Account through Optum Bank
Vision and dental insurance through Guardian
Long-term and short-term disability insurance (paid fully by the company)
25k employer paid AD&D & life insurance (with buy-up options for additional coverage)
401(k) retirement plan with 100% company match up to 4% of employee’s gross salary
Annual incentive pay opportunity
Tuition reimbursement up to $2,500 annually (after 6 months of employment)
Employee referral bonus of $500 per our company handbook
Employee Assistance Program (EAP)
Professional organization membership (after 6 months of employment)
Paid professional certification (after 6 months of employment) up to $2,500
Workers’ compensation (paid fully by the company)
100% employer paid IDShield® membership
Milestone awards at 1 year, 3 years, 5 years, etc.
On-site notary for headquarters employees
Multiple company celebrations