ADMINISTRATIVE ASSISTANT II
About The Position
The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a master in customer service with excellent communication skills and an upbeat attitude. This position performs administrative duties as directed by a supervisor or administrator, including general office duties, research and gathers data for preparation of various reports and special projects. In this role, you will also review/monitor amounts expended from the budget to assure that expenditures do not exceed funds available at the Arizona State Prison Complex (ASPC) - Safford. Apply today, and become part of the family of the Department of Corrections !
Requirements
- Knowledge of: - Administrative management practices - General procurement rules and procedures - Business English, spelling, grammar usage, and filing systems - Proper telephone etiquette, dealing with staff, inmates, and the public - Personal computers, word processing and spreadsheet software - Department policies and procedures
- Skill in: - The use of a personal computer - Operation of general office equipment - Data entry and report preparation - Formatting difficult and complex reports - Writing correspondence - Training lower-level staff - Written and verbal communications - Establishing and maintaining interpersonal relationships
- Ability to: - Plan, analyze, coordinate, and prioritize work - Maintain confidentiality - Research, collect, and organize data - Multi-task and work in a business/professional environment - Work in a prison environment
- Employment is contingent on the selected applicant passing a background investigation and a drug test.
- All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Nice To Haves
- Prefer working knowledge of computer programs, including MS Word, Excel, and Outlook
- Prefer two-three (2-3) years of administrative experience reporting to a manager or administrator
Responsibilities
- Performs general office duties
- Researches and gathers data for preparation of various reports and special project
- Prepares a variety of correspondence and responses
- Responds to related questions from the public and staff
- Investigates complaints and resolves problems or refers to the appropriate area
- Reviews and monitors amounts expended from the budget to assure that expenditures do not exceed funds available
- Attends meetings and takes minutes
- Organizes and files confidential and administrative files
- Maintains and operates general office equipment
- Drives on State business
- Performs other duties appropriate to the assignment
Benefits
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
