Administrative Assistant II
About The Position
Summary: Administrative Assistant II provides mid-level administrative support with increased responsibility and autonomy. This role supports departmental operations, coordinates meetings and communications, and handles more complex tasks requiring judgment and initiative. Essential Job Duties and Responsibilities: Manage calendars, schedule meetings, and coordinate logistics. Prepare reports, presentations, and departmental communications. Maintain databases and track departmental metrics. Assist with onboarding and training coordination for new employees. Liaise between departments to ensure smooth workflow. Monitor and reconcile department budgets or expenses. Provide support for internal audits or compliance documentation. Education and Experience Requirements: Requires a high school diploma or GED Knowledge, Skills, and Abilities: Advanced proficiency in Microsoft Office and database systems. Strong organizational and multitasking abilities. Ability to work independently and prioritize tasks. Excellent written and verbal communication skills. Familiarity with manufacturing or HVAC terminology and workflows. Requires critical thinking, multitasking, and handling confidential information. Work Environment: Must be able to sit for long periods. Use a computer extensively. Office-based with occasional visits to production areas. May interact with vendors, contractors, or external partners. Occasionally lift up to 25lbs. Disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. At AAON, we are driven by a commitment to innovation and sustainability. Since 1988, we have been at the forefront of the HVAC industry, providing cutting-edge solutions for commercial and industrial indoor environments. Our dedication to designing and manufacturing highly configurable equipment ensures that we meet the exact needs of our clients, delivering unparalleled efficiency, performance, and long-term value. Join us in our mission to create a cleaner and more sustainable future.
Requirements
- Requires a high school diploma or GED
- Advanced proficiency in Microsoft Office and database systems.
- Strong organizational and multitasking abilities.
- Ability to work independently and prioritize tasks.
- Excellent written and verbal communication skills.
- Familiarity with manufacturing or HVAC terminology and workflows.
- Requires critical thinking, multitasking, and handling confidential information.
Responsibilities
- Manage calendars, schedule meetings, and coordinate logistics.
- Prepare reports, presentations, and departmental communications.
- Maintain databases and track departmental metrics.
- Assist with onboarding and training coordination for new employees.
- Liaise between departments to ensure smooth workflow.
- Monitor and reconcile department budgets or expenses.
- Provide support for internal audits or compliance documentation.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
